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Administration Team Assistant

2 weeks ago

Rydalmere, Australia Johnson Controls International Full time

**The Company**

Johnson Controls is a global diversified technology and multi-industrial leader serving a wide range of customers in more than 150 countries. Our 135,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next-generation transportation systems that work seamlessly together to deliver on the promise of smart cities and communities. Our commitment to sustainability dates back to our roots in 1885, with the invention of the first electric room thermostat.

**What you will do**

This is a fantastic opportunity for someone who enjoys every day being different. As the Team Assistant you are in a business support role, providing administrative and co-ordination support to the Leadership Team.

You will provide a comprehensive administrative support including proactive diary management, general operational support and effective co-ordination of activities.

You will be accountable for a broad range of activities from basic administrative tasks to problem solving and query handling, through to actively contributing to projects within the team/division.

You will be a focal point of contact for the team and liaise with employees and external visitors, judging priorities and ensuring the delivery of a high level of service.

**Some of the key tasks are**:

- Administration support to the Leadership Team.
- Responsible for mailbox management for the Finance Director - including DOA delegated approvals.
- Responsible for calendar management for Leadership Team.
- Responsible for Minutes & actions - key meetings
- Provide travel support for the leadership team - flight, accommodation bookings.
- Provide Presentation support - enhancement of visual layout, dashboards etc.
- Co-ordinate internal meetings for the LT - invites, meeting bookings, catering etc.
- Be the intermediary for the external Property Management services for our offices, including liaising between the provider and internal contacts for repairs and maintenance. Raise Purchase Orders as required for external Suppliers of property services & maintenance.
- Maintain reports for waste management and sustainability reporting.
- Co-ordinate customer meetings and events - invites, meeting bookings, catering etc.
- OH&S Support - generate the monthly report for the Service employees (automated report)
- Customer Satisfaction Survey - understanding and interpreting the data in Qualtrics, actioning follow-up with customers via Managers.
- Be a reference point on purchasing, administrative, training and financial matters.

Based in Macquarie Park.

**What we are looking for**:

- Accountability and flexibility to changing priorities.
- Pragmatic thinker and can support a wide operational remit.
- Excellent planning and organisation skills.
- ‘Can do’ attitude.
- Intermediate/advanced IT skills
- Ability to maintain confidentiality on sensitive topics.
- Excellent attention to detail and accuracy
- Excellent problem-solving skills

**How to Apply