Project Administrator

Job description:

About the role

Reporting to the State Project Delivery Manager, this role is responsible for the preparation of monthly progress claims in accordance with supply contracts and industry legislation. This role is based in InfraBuild's Eagle Farm branch in QLD.  Our successful candidate will be fully supported with training, with exposure to multiple teams to assist with InfraBuild's collaborative approach.

Your responsibilities will include:

• Preparing and submitting monthly progress claims as per contractual obligations and the industry legislation, including gathering and submitting all supporting documentation
• Coordinating all project related parties to expedite customer payment
• Working closely with internal stakeholders, such as management, and finance teams, to ensure effective financial management and support their financial needs
• Working closely with project managers before payment claim is submitted regarding the items in the payment claim
• Reviewing and reconciliation of monthly Payment Schedules from customers in response to the monthly Payment Claims submitted
• Identifying customer payment claim disputes for escalation and resolution
• Liaise with  Project Site Administrators, Accounts Payable, Internal Stakeholders on overdue/unpaid payment claims/disputes
• Monitoring the  Projects Debtors Ledger (Attending weekly Credit Report Meeting)
• Reporting any unresolved Debt or any payment Disputes that may affect contractual obligations

Our ideal candidate will have experience preparing monthly progress claims or accounts receivable. We are seeking a team player with a high level of attention to detail and the ability to solve problems in a process driven and dynamic environment.  Strong communication and engagement skills are required to build and maintain stakeholder relationships.

To be successful in this role, you will have:

• Accounts Receivable experience or experience preparing monthly progress claims for construction contracts is desirable
• Experience in a similar role within the Construction Industry
• A high level of computer literacy and attention to detail
• A high level of Professional acumen
• Excellent communication skills

Confident in building relationships and partnering with Stakeholders at all levels
- A high level of motivation, be proactive and able to work independently

Key Benefits

Below are some of our key central benefits that are available to InfraBuild employees. Other benefits may be available depending on your role or site.

• Generous parental leave
  : 20 weeks paid Primary Carer Leave and 3 weeks paid Partner Leave for those who have worked at the business for at least 12 months. The company also provides superannuation contributions for the Primary Carer during the period of unpaid parental leave for eligible employees (limitations apply).
• Access to long service leave after 5 years
  : Employees who are not covered by an Enterprise Agreement can access accrued Long Service Leave (LSL) at the rate of 1.3 weeks per year of service after 5 years continuous service.
• Employee Benefits Program:
   discounts for employees, friends and family on a huge selection of products and services from a variety of brands including Samsung, Coles, Harvey Norman, Village Cinemas, Dick Smith, Vodafone, Thrifty and many more.
• Accessible learning available to everyone
  : InfraBuild Learn360 provides every InfraBuild employee (whatever your role or career aspirations) with self-directed learning opportunities, supported by a variety of resources to help enhance the impact of your learning.
• Corporate rates for private health insurance
  : Nib Health Insurance offers discounted cover for employees.

About us

InfraBuild is Australia's leading integrated steel manufacturing, distribution and recycling business, making steel using our electric arc furnaces. We provide solutions for commercial and residential construction, large scale and nation-building infrastructure as well as our primary producers and rural sectors.  With ambitions to be carbon neutral by 2030, each day we help build futures through sustainable steel.

InfraBuild Reinforcing
is the trusted reinforcing solutions supplier to major infrastructure and mega projects across Australia. From high-rises that shape our cities' skylines to transport projects that redefine how commuters navigate them, we partner with Australia's trusted construction companies to deliver projects that define our nation.

Why work here?

We offer more than just a job; we provide a dynamic environment built on three pillars that define our commitment to both our team and our industry. 

• Work with a greater purpose:
  Join us in the pursuit of a sustainable future as we progress our ambition to become carbon-neutral. You will contribute to a legacy that not only helps to build our nation but sustains our environment for future generations. Embrace a culture where differences are celebrated, innovation is embraced and valuing everyone's unique perspectives contributes to our transformation.
• Work well - live better:
  We understand the importance of working in an environment which supports you to balance your personal and professional life. Experience a culture which values you as a whole person - where family extends to the workplace and your well-being matters. You'll thrive not only in your career with us, but beyond.
• Build your own future
  : Step into a culture where every day is an opportunity to grow, and where driving your own development is not just encouraged; it's expected. You'll be empowered to take the wheel of your learning journey and uncover your potential. The possibilities are limitless.

We invite you to forge your career in a workplace where passion meets purpose, wellbeing is nurtured and the opportunity to thrive is in your hands.

It is our ambition to cultivate an inclusive workplace that is as diverse as the communities we serve. We encourage candidates from all cultural backgrounds, genders, orientations, age groups, and abilities to apply. Your diversity is our strength in creating sustainable and innovative steel solutions for Australia's tomorrow.

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.