Trainee Site Administrator

4 days ago

Eagle Farm, Australia HITACHI RAIL STS AUSTRALIA PTY LTD Full time

**About Us**

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

**Description**

The primary purpose is to provide administrative support to the Construction and Testing and Commissioning teams.

Key accountabilities:

- Maintain efficient filing and archiving system, coordinate site requests, and mobilization requests in accordance with organisation procedures and quality control frameworks.
- Manage procurement of PPE, purchase requisitions, and handle administrative tasks such as training coordination and stationery supplies.
- Contribute to the national rollout of competency databases and ensure compliance with safety regulations.
- Coordinating and taking minutes for all internal and external meetings - distributing and follow up actions.
- Managing project specific materials schedules and registers in accordance with procedures.
- Liaising with suppliers, raise & expedite purchase requisitions and deliveries to meet project schedules.
- Maintain staff rosters & Fatigue Management records.
- Supporting the weekly and monthly Project reporting requirements

Skills and experience:

- Interest in pursuing a Traineeship in Business or similar.
- Exceptional organisational skills and attention to detail.
- Demonstrated time management skills.
- Strong communication abilities to collaborate effectively with team members and stakeholders.
- Understanding of administrative tasks and using software from the Microsoft Office suite.
- A keen interest in construction or engineering would be advantageous.

At Hitachi Rail, we know that a diverse business is a sustainable business. Working collaboratively with a range of internal networks, we’re continuously improving our policies and products. From accessible, sustainable design to achieving a better gender balance. We base these efforts on our core values: Harmony, Sincerity, and Pioneering spirit. And by aligning with these, we’re able to create a workplace where people not only feel comfortable but are given opportunities to thrive.

What we offer:

- Be part of a Global Company that offers a great work life balance.
- Many opportunities to progress your career with training and development available.
- Salary Continuance Insurance

LI-CL1

**At Hitachi Rail, there is a place for everyone. **We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. **It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

  • Administrator

    1 week ago

    Eagle Farm, Australia Page Personnel Full time

    Ongoing Temp Position - Potential to go Permanent **About Our Client**: Our client is a supplier of medical technology to cosmetic/plastic surgeons and other areas of the beauty industry (such as beauty therapists) - Basic administration duties - Reception/phone duties (taking inbound and making outbound calls as necessary) - Basic bookkeeping (mainly in...

  • Administration Assistant

    2 weeks ago

    Eagle Farm, Australia Page Personnel Full time

    Permanent Part-Time Role - Potential to grow with the business **About Our Client**: Our client is an aesthetic and medical equipment supplier to the beauty/cosmetic industry. - Administrative tasks - Taking and processing orders from clients - Booking in freights - Helping to quality check orders to minimise errors - Some small elements of pick/packing...

  • Business Trainee

    2 weeks ago

    Eagle Farm, Australia East Coast Apprenticeships Full time

    **Kick start your career with a Business Traineeship!** You'll have the opportunity to earn while you learn, gaining valuable experience in the workplace in various aspects of Business operations working towards achieving a **Certificate III in Business.** **Key Responsibilities**: Providing support and clerical assistance to our team of solicitors and...

  • Project Administrator

    2 weeks ago

    Eagle Farm, Australia Diona Full time

    **Join us. Realise your best career, here.** We are looking for a talented and experienced Project Administrator to provide project administration support to our team who are delivering complex infrastructure projects across Queensland. Based in our Eagle Farm Office with a hybrid work arrangement, you will work closely with Project Managers to support and...

  • Business Trainee

    1 week ago

    Eagle Farm, Australia East Coast Apprenticeships Full time

    **Kick start your career with a Business Traineeship!** You'll have the opportunity to earn while you learn, gaining valuable experience in the workplace in various aspects of Business operations working towards achieving a **Certificate III in Business.** We have opportunities working in entry level administration roles within medical, IT,...

  • People & Payroll Administrator

    2 days ago

    Eagle Farm, Australia Lorna Jane Full time

    We have an exciting opportunity for a People & Payroll Administration Officer to join the team at Lorna Jane HQ. About the Role The People & Payroll Administration Officer will play an integral role within a wider People Team that supports a global retail network. This role will see you supporting the HR, Payroll and Recruitment functions through the...

  • Administration Assistant

    6 days ago

    Eagle Farm, Australia AutoNexus Full time

    AutoNexus AutoNexus Eagle Farm are looking for an experienced Administration Assistant to join their team. AutoNexus is an automotive solutions management company developed in Australia by Inchcape and has been delivering large scale and efficient services across the value chain to brand partners for over 20 years Reporting to the Site Operations Manager,...

  • Hseq Administrator

    2 weeks ago

    Eagle Farm, Australia Terex Corporation Full time

    **Job ID**: QHSE Administrator **Location**:Ealge Farm, QLD **Department**: HSE **Position Summary** The HSEQ Administrator will be responsible for evaluating our existing safety management system (SMS) to review, develop and update information to ensure compliance. You will also be responsible for providing additional support and assistance on safety and...

  • Environmental Health

    5 days ago

    Eagle Farm, Australia Optimum Consulting Group Full time

    **The Company**: They are a a leading specialist in water treatment. The teams design and deliver drinking water or wastewater treatment plants as well as smaller standardized water treatment equipment for industrial or municipal customers. **The Role**: Reporting to the EHS Leader, in this role, you will be responsible for supporting EHS Coordination...

  • Technology Service Administrator

    2 weeks ago

    Eagle Farm, Australia Lorna Jane Full time

    Why Lorna Jane? At Lorna Jane, we’re more than just activewear; we’re a movement that inspires women to live their best, most active lives. We’re passionate about empowering our team and customers alike, with a commitment to creating a supportive and inclusive workplace. When you join Lorna Jane, you’re joining a family that values growth, wellbeing,...