Administration, Document Control

7 days ago

Eagle Farm, Australia Flowlink Enterprises Pty Ltd Full time

Flowlink Valves & Controls is a leading distributor of Valves and Oilfield equipment with operations nationally supplying global brands to major Oil, Gas and Chemical plants.

With continued growth we have an opportunity for a highly motivated and self-driven starter to join our team. This is an all-rounder role with a unique opportunity to join a dynamic and rapidly growing business.

In this multifaceted role you will be responsible for providing high level support to the Sales staff whist managing other aspects of the job. This role requires good time management with attention to detail and is ideal for someone with problem solving skills and a good ability to work under pressure.

KEY RESPONSIBILITIES
- High level administrative support to the sales team to cover post order entry duties, supplier management, logistics and expediting.
- Management and execution of document control duties for all major and minor projects via In-house document management systems and online customer portals.
- Continuously improving and maintaining the integrated management system to ensure ongoing compliance to ISO 9001, 14001 and 45001.
- Accounting duties related to accounts payable, receivable, Invoice creation and financial reconciliation and managing records.
- Updating company databases, registers and social media platforms.
- Coordinating all travel bookings for staff and general maintenance of workplace facilities and utilities.
- Foster and maintain positive working relationships with employees, client sub-contractors and suppliers.
- Assisting in coordinating company events.
- General reception duties.
- Provide ad-hoc administrative support as required.

COMPETENCIES & QUALIFICATIONS
- Previous experience within an Office Administration role.
- Previous experience managing ISO 9001,14001 & 45001 systems.
- Previous experience in document control and records management preferred but not essential.
- Previous experience with accounting duties would be ideal but not essential.
- Strong computer literacy, in particular Intermediate skills in Microsoft Office, Word and Excel.
- Experience with invoicing, goods receipting and accounts management.
- High level of attention to detail, excellent time management, organisational, and problem-solving skills.
- The ability to work independently and think out of the box.
- Ability to work in a team environment with a positive attitude.

Applicants must have the right to work in Australia. Resumes from recruitment agents will not be considered for this position.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

**Experience**:

- administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

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