Proposal Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeProposal Full time $90,000 - $120,000
Job Summary

We are seeking a skilled Bid and Proposal Coordinator to join our team. As a key member of the Sales Operations Team, you will be responsible for ensuring the successful coordination of bid and proposal activities.

About the Role

This is an exciting opportunity to step into a new role and take ownership of end-to-end coordination of bids and proposals. You will work closely with multiple stakeholders to plan, track, and deliver high-quality responses that meet customer requirements.

You will be based at either our Melbourne or Perth office, with the option to work from home 3 days a week. This permanent role offers a great work-life balance and opportunities for career growth and development.

Key Responsibilities
  • Create bid response schedules, coordinate bid meetings, and establish clear timelines and milestones for all contributors.
  • Ensure proposals meet all customer compliance requirements and go through the correct internal approvals (commercial, legal, executive).
  • Track and follow up on inputs from writers, subject matter experts (SMEs), sales leads, and reviewers to keep the process on schedule.
  • Format, package, and submit completed proposals in the required format, such as through an online portal.
  • Manage post-submission tasks, including coordinating debriefs and lessons-learned sessions, while also maintaining detailed records of bids, deadlines, and metrics.
Requirements

To succeed in this role, you will need:

  • Experience in proposal, tender, bid writing or technical writing in a B2B or government contracting environment.
  • Familiarity with government RFT/RFP requirements and ICT solutioning frameworks.
  • Proven ability to manage complex, multi-input workflows against fixed deadlines.
  • Exceptional grammar, clarity, structure, and persuasive writing capability.
  • Attention to detail and time management.
What We Offer

We offer a range of benefits and perks to support your career growth and well-being:

  • Growth-focused culture – formal training, mentoring, vendor exam support, communities of practice, and regular development reviews.
  • Advance your career – access new roles via our internal Opportunity Marketplace careers hub.
  • Flex your work – hybrid options, flexible hours, mobility, and part-time roles (customer needs permitting) and a variety of leave options (including paid parental leave and purchased leave) to suit your needs.
  • Celebrate together – social events, cultural celebrations, end-of-year functions, DEI belonging events, and more.
  • Wellbeing matters – health and wellness resources and events, free skin and health checks, free flu shots, tailored leave and support options, free and confidential EAP, and access to Fitness Passport.

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