Proposal Coordinator

4 days ago

Melbourne, Victoria, Australia beBeebid Full time $98,765 - $123,456
BID Manager

We are seeking a skilled professional to manage proposals and bids from start to finish, ensuring that we deliver high-quality solutions to our customers.

  • Manage a dynamic workload of simultaneous proposals.
  • Assess and communicate customer requirements for inclusion in solution and implementation planning.
  • Create/coordinate customer proposal documents such as Statement of Work, Bill of Materials, Implementation Plan, Delivery Schedule, Risk Register.
  • Develop and use standardized documents such as templates and agreements, to the extent possible.
  • Develop and maintain strong working relationships with sales, solutions managers, and internal customers.
  • Regular progress reports and ability to escalate issues as appropriate.
  • Work closely with account manager to determine pricing strategy and work with pricing team to prepare customer price schedule.
  • Ensure proper documentation and sign-off from appropriate internal approvers, complying with relevant internal approval guidelines.
  • Manage proposal schedules and tasks including deadline, document, and people management; coordinating meetings, actions, and minutes; estimating labor and services for quotation, including schedule, work breakdown, resources, risk budget, and third-party providers; coordinating internal business approvals and reviews; ensuring all response requirements are met; conducting project post-mortem analysis to capture lessons learned for the benefits of future projects.
Required Skills and Qualifications
  • Tertiary qualifications are required. Qualifications in Business, Engineering, Information Technology, or a related discipline are highly desirable.
  • Successful applicants will be required to pass a police security clearance.
Essential Skills
  • Excellent stakeholder management skills.
  • Great written and oral communication skills.
  • Good ICT skills.
  • Ability to deliver to a fixed date.
  • Bid management experience preferred.
  • At least 2-3 years' experience in a role involving strategy, planning, project coordination, proposal development, or in a related role.
  • Prior experience of project coordination and management, proposal management, service management, engineering management, sales, product planning, or development, business development/strategy, or enterprise service delivery.

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