Office Manager and Receptionist

4 days ago

Sydney, New South Wales, Australia Fin Design + Effects Full time
About Fin Design + Effects

We are a dynamic and award-winning design and VFX house established in 2001. Our studios are located in Sydney, Melbourne, and Ballina, and we are one of the best independent VFX studios in Australia.

We specialize in high-end commercials, blockbuster feature films, and TV series, and our work has earned us numerous awards and recognition in the industry.

Job Overview

We are seeking a highly organized and detail-oriented Office Manager and Receptionist to join our team in Sydney. This is a studio-based, dynamic dual role responsible for managing the front desk and providing comprehensive administrative support to ensure the smooth operation of our VFX studio.

Key Responsibilities
  • Reception Duties:
    • Greet and welcome visitors, clients, and staff with a friendly and professional demeanor.
    • Answer, screen, and forward incoming phone calls and emails, take messages as necessary.
    • Handle incoming and outgoing mail and deliveries.
    • Maintain a tidy and welcoming reception area.
    • Manage visitor logs and issue visitor passes as needed.
  • Office Management and Administrative Support:
    • Oversee day-to-day office operations, including maintaining office supplies, equipment, kitchen stock, and place orders on a regular basis and when necessary.
    • Ensure the office environment is clean, organized, and conducive to productivity.
    • Liaise with building management and service providers for any maintenance or repair issues.
    • Manage studio calendars and booking schedules. Schedule and coordinate meetings and appointments.
    • Assist with travel arrangements and accommodation bookings.
    • Oversee the maintenance and cleanliness of common areas, including the kitchen, common space, meeting rooms, artists space, and bathroom restock.
    • Assist with onboarding new employees and coordinating desk setups.
    • Organize and manage Hot Desks bookings for staff on a regular basis.
    • Provide administrative support to senior management and staff as needed.
    • Coordinate and manage office projects and studio initiatives, including setting up new offices, office moves, etc.
  • Client and Vendor Services:
    • Assist with client hospitality, including arranging refreshments and catering.
    • Ensure clients and visitors have a positive experience from arrival to departure.
    • Support the coordination of client meetings and presentations.
    • Assist with client onboarding and studio tours.
  • People + Culture Team Assistance:
    • Assist with recruitment, onboarding, and training of new employees and interns.
    • Maintain employee records and manage HR-related documentation.
    • Support employee engagement and wellness initiatives.
    • Support internal communications and team-building activities.
    • Coordinate and support internal and external events, such as wrap parties, screenings, industry mixers, end of year celebrations.
  • Office Expense Management:
    • Monitor and manage day-to-day office expenses and monthly office budget.
    • Follow up with office-related invoices, track expenses, and ensure timely payment of bills.
    • Coordinate with the finance department for office-related expenses and reporting.
  • Compliance, Safety, and Security:
    • Ensure the office complies with relevant workplace health and safety regulations.
    • Implement and uphold health and safety policies and procedures for the Sydney Office.
    • Implement and monitor office security policies and compliance procedures.
Requirements
  • Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Experience: 2-5 years of experience in office management, reception, or a related administrative role. Experience in a creative/VFX/software development environment is a plus.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in office software (e.g., Slack, Google Workspace, Adobe Suite).
    • Basic understanding of financial management and budgeting.
    • Ability to work independently and as part of a team.
Personal Attributes
  • Detail-oriented and proactive.
  • Strong problem-solving skills.
  • Professional demeanor and positive attitude.
  • Ability to handle confidential information with discretion.
  • Excellent interpersonal skills and ability to work with diverse teams.
Work Environment
  • This position is performed in a studio setting 5 days a week.

  • Receptionist - Office Coordinator

    1 week ago

    Sydney, New South Wales, Australia Stan Entertainment Pty Full time

    At Stan Entertainment Pty, we are a leading entertainment service provider in Australia, delivering high-quality content to our customers. We are seeking a highly organized and customer-focused Receptionist to join our team on a 12-month fixed-term contract.The Receptionist will play a vital role in ensuring the smooth operation of our office, serving as the...

  • Office Manager and Receptionist

    6 days ago

    Sydney, New South Wales, Australia Supaglu Pty Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Manager and Receptionist to join our team at Supaglu Pty. As a key member of our studio, you will be responsible for managing the front desk, providing administrative support, and ensuring the smooth operation of our VFX studio.Key ResponsibilitiesReception Duties:Greet and welcome...

  • Office Manager and Receptionist

    1 week ago

    Sydney, New South Wales, Australia Fin Design + Effects Full time

    About Fin Design + EffectsWe are a leading design and VFX house with a strong presence in the Australian market. Our team of talented artists, producers, and technicians work together to deliver high-end commercials, feature films, and TV series.Job SummaryWe are seeking an experienced Office Manager and Receptionist to join our team in Sydney. This is a...

  • Office Manager and Receptionist

    1 week ago

    Sydney, New South Wales, Australia Findesign Full time

    About Fin Design + EffectsFin Design + Effects is a leading design and VFX house with a strong presence in the Australian market. Our team of talented artists, producers, and technicians work together to deliver high-end commercials, feature films, and TV series.Job SummaryWe are seeking an experienced Office Manager and Receptionist to join our team in...

  • Dual Role Office Administrator/Receptionist

    1 week ago

    Sydney, New South Wales, Australia AFL Recruitment Full time

    Award-Winning Law Firm Seeks Experienced Office Administrator/Receptionist About the Role We are seeking a highly skilled and organized Office Administrator/Receptionist to join our team at AFL Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and staff, ensuring the smooth...

  • Corporate Receptionist

    1 day ago

    Sydney, New South Wales, Australia Charterhouse Recruitment (Australia) Full time

    Corporate Receptionist OpportunityWe are seeking a highly skilled and professional Corporate Receptionist to join our client's Sydney Head Office team.The successful candidate will serve as the first point of contact for visitors and clients, ensuring a warm and professional welcome. This role is crucial in creating a positive first impression of the company...

  • Professional Corporate Receptionist

    1 week ago

    Sydney, New South Wales, Australia Charterhouse Recruitment (Australia) Full time

    Corporate Receptionist PositionLocation: Sydney CBDSalary: Up to $75k based on experienceCharterhouse Recruitment (Australia) is representing a prestigious global accounting firm that is in search of a sophisticated and approachable Corporate Receptionist to enhance their Sydney Head Office.In this pivotal role, you will be the initial point of contact for...

  • Office Coordinator/Receptionist

    1 week ago

    Sydney, New South Wales, Australia Maddocks Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator/Receptionist to join our team at Maddocks. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and clients.Key Responsibilities:Mailroom and Print Services: Manage all print and mailroom-related requests with...

  • Corporate Receptionist/Concierge

    1 day ago

    Sydney, New South Wales, Australia Brook Recruitment Full time

    {"h1": "Corporate Receptionist/Concierge Opportunity", "p": "Brook Recruitment is seeking a highly skilled Corporate Receptionist/Concierge to join a vibrant team in one of Sydney\u2019s most stunning office spaces. As the first point of contact, you will be responsible for providing exceptional customer service to high-level clients and staff.Key...

  • Receptionist - Front Office Coordinator

    7 days ago

    Sydney, New South Wales, Australia Healthscope Full time

    About the Business and the RoleThe Healthscope Group is a leading healthcare provider with a focus on delivering high-quality patient care and satisfaction. We are a reputable organization with a strong commitment to excellence in all aspects of our operations.We are seeking a skilled and experienced Receptionist to join our team. The successful candidate...

  • Pharmaceutical Industry Receptionist

    1 day ago

    Sydney, New South Wales, Australia CBRE Full time

    {"title": "Receptionist - Pharmaceutical Industry", "content": "About the RoleWe are seeking a highly skilled and experienced Receptionist to join our team in the Pharmaceutical industry. As a key member of our Global Workplace Solutions division, you will be responsible for providing exceptional customer service to our client teams and ensuring a fantastic...

  • Corporate Receptionist

    4 days ago

    Sydney, New South Wales, Australia JLL Full time

    About the Role:We are seeking a highly organized and customer-focused Corporate Receptionist to join our team at JLL. As a key member of our facilities operations, you will be responsible for providing exceptional administrative support and being the primary point of contact for our multinational tech client.Key Responsibilities:Manage office supplies,...

  • Corporate Receptionist

    1 week ago

    Sydney, New South Wales, Australia JLL Full time

    About the Role:We are seeking a highly organized and customer-focused Corporate Receptionist to join our team at JLL. As a key member of our facilities operations, you will be responsible for providing exceptional administrative support and being the primary point of contact for our clients.Key Responsibilities:Manage office supplies, catering, and weekly...

  • Pharmaceutical Industry Receptionist

    1 week ago

    Sydney, New South Wales, Australia CBRE Full time

    About the RoleWe are seeking a highly skilled and experienced Receptionist to join our team at CBRE, a leading commercial real estate services and investment firm. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and ensuring a seamless experience.Key ResponsibilitiesCustomer...

  • Corporate Receptionist and Facilities Coordinator

    1 week ago

    Sydney, New South Wales, Australia Impel Management Full time

    **About Impel Management**Impel Management is a dynamic and innovative company at the forefront of the financial technology sector. We are committed to excellence and driven by a passion for transforming the financial landscape.**Job Summary**We are seeking a talented and proactive individual to join our team as a Corporate Receptionist and Facilities...

  • Corporate Receptionist

    1 week ago

    Sydney, New South Wales, Australia Charterhouse Full time

    About the RoleWe are seeking a highly skilled and professional Corporate Receptionist to join our Charterhouse Sydney office team. As the first point of contact for visitors and clients, you will be responsible for creating a positive and welcoming experience for our guests.Key ResponsibilitiesFront Desk Operations: Manage the reception area, ensuring it is...

  • Corporate Receptionist

    1 day ago

    Sydney, New South Wales, Australia JLL Full time

    About the RoleWe are seeking a highly organized and customer-focused Corporate Receptionist to join our team in Sydney. As the primary point of contact for our facilities operations, you will be responsible for managing office supplies, coordinating events and meetings, and providing exceptional customer service to our clients and stakeholders.Key...

  • Part Time Receptionist

    1 week ago

    Sydney, New South Wales, Australia JLL Full time

    About the Role:We are seeking a highly skilled and experienced Part Time Receptionist to join our team at JLL. As the first point of contact for our clients and stakeholders, you will be responsible for providing exceptional customer service and ensuring a welcoming and professional image of the company.Key Responsibilities:Manage reception duties, including...

  • Part Time Receptionist

    4 days ago

    Sydney, New South Wales, Australia JLL Full time

    About the Role:We are seeking a highly skilled and experienced Part Time Receptionist to join our team at JLL. As the first point of contact for our clients and stakeholders, you will be responsible for providing exceptional customer service and ensuring a welcoming and professional image of the company.Key Responsibilities:Manage reception duties, including...

  • Dental Practice Receptionist

    1 day ago

    Sydney, New South Wales, Australia Maven Dental Full time

    About the RoleWe are seeking a highly skilled and organized Receptionist to join our team at Maven Dental. As the first point of contact for our patients and visitors, you will play a crucial role in creating a positive and welcoming atmosphere within our practice.Key ResponsibilitiesManage phone calls and schedule appointments with easeGreet patients and...