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Office Manager and Receptionist

2 months ago

Sydney, New South Wales, Australia Supaglu Pty Full time
About the Role

We are seeking a highly organized and detail-oriented Office Manager and Receptionist to join our team at Supaglu Pty. As a key member of our studio, you will be responsible for managing the front desk, providing administrative support, and ensuring the smooth operation of our VFX studio.

Key Responsibilities
  • Reception Duties:
    • Greet and welcome visitors, clients, and staff with a professional demeanor.
    • Manage visitor logs and issue visitor passes as needed.
    • Maintain a tidy and welcoming reception area.
  • Office Management and Administrative Support:
    • Oversee day-to-day office operations, including maintaining office supplies, equipment, and kitchen stock.
    • Ensure the office environment is clean, organized, and conducive to productivity.
    • Liaise with building management and service providers for any maintenance or repair issues.
    • Manage studio calendars and booking schedules.
    • Assist with travel arrangements and accommodation bookings.
    • Oversee the maintenance and cleanliness of common areas.
    • Assist with onboarding new employees and coordinating desk setups.
    • Organise and manage Hot Desks bookings for staff.
    • Provide administrative support to senior management and staff as needed.
    • Coordinate and manage office projects and studio initiatives.
  • Client and Vendor Services:
    • Assist with client hospitality, including arranging refreshments and catering.
    • Ensure clients and visitors have a positive experience from arrival to departure.
    • Support the coordination of client meetings and presentations.
    • Assist with client onboarding and studio tours.
  • Office Expense Management:
    • Monitor and manage day-to-day office expenses and monthly office budget.
    • Follow up with office related invoices, track expenses, and ensure timely payment of bills.
    • Coordinate with the finance department for office related expenses and reporting.
  • Compliance, Safety and Security:
    • Ensure the office complies with relevant workplace health and safety regulations.
    • Implement and uphold health and safety policies and procedures for the studio.
    • Implement and monitor office security policies and compliance procedures.
Requirements
  • Education: Bachelor's degree in Business Administration, Management, or a related field.
  • Experience: 2-5 years of experience in office management, reception, or a related administrative role.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in office software (e.g., Slack, Google Workspace, Adobe Suite).
    • Basic understanding of financial management and budgeting.
    • Ability to work independently and as part of a team.
Personal Attributes
  • Detail-oriented and proactive.
  • Strong problem-solving skills.
  • Professional demeanor and positive attitude.
  • Ability to handle confidential information with discretion.
  • Excellent interpersonal skills and ability to work with diverse teams.