Senior Administrative Coordinator

23 hours ago

Melbourne, Victoria, Australia people2people Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team in Melbourne CBD.

About the Role

This is an excellent opportunity for someone looking to take the next step in their career and join a global financial firm that is a leader within its industry.

The successful candidate will be responsible for maintaining seamless administrative and operational functions within the office, providing support to three distinct teams.

Key Responsibilities
  • Managing and coordinating calendar and meetings both internally and externally
  • Preparing correspondence including client packages, reports, proposals, and other documentation
  • Managing the on-boarding and off-boarding of new clients and team members
  • Maintaining firm policy, system processes, and implementing changes effectively
  • Coordinating travel and team client functions
  • Efficiently managing phone calls and all incoming and outgoing correspondence to the department
  • Ensuring databases and client files are up-to-date and updated when required
  • Attending to and monitoring urgent queries, issues, and action items
  • Communicating and liaising with clients, prospects, and stakeholders
Requirements
  • Strong diary management, administration, organisational, and time management skills
  • Previous experience working within a financial or professional services environment
  • Experience supporting senior management in day-to-day duties
  • Ability to communicate effectively both written and verbally
  • Capacity to handle challenging situations in a professional and highly confident manner
  • Experience working within high-pressure environments with the ability to be adaptable to competing demands
  • High attention to detail with demonstrated initiative and problem-solving skills
What We Offer
  • An accessible and supportive leadership team with clear vision and purpose
  • Work within a global well-recognised company and brand
  • Discounts for corporate memberships
  • Development and training opportunities
Benefits

A competitive salary of $90,000 package, plus benefits including discounts for corporate memberships and development and training opportunities.

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