Senior Event Coordinator
2 weeks ago
About the Role:
The Event Manager will play a vital part in the customer experience and delivery of conferences, summits and private events for a prominent Events Agency in North Sydney.
Key Responsibilities:
- Develop and oversee the critical paths for all events to ensure seamless delivery.
- Manage all logistics/operations of events from launch through to completion, including on-site delivery, ensuring exceptional quality and attention to detail.
- Oversee accommodation & flights requirements, negotiating rates with venues to meet budget constraints.
- Research and engage suitable venues within necessary timeframes and allocated budgets.
- Ensure clear communication and negotiation with venues, AV production, design and print, and other suppliers as needed.
- Monitor and maintain event budgets, raising red flags when necessary and ensuring reconciliation at the conclusion of each event.
- Keep track of events on the websites and ensure accurate information is displayed at all times.
- Build and manage registrations forms, communication campaigns, mobile app, and other event-related tasks.
- Post event analysis, including evaluation process management, collating and distributing necessary feedback to relevant parties, holding event debriefs, final budget reconciliation & reviewing the event.
- Liaise with graphic designers to ensure all events collateral is ready as per deadlines and in line with the company brand guidelines.
- Facilitate and optimise internal relationships, collaborating with all teams to ensure events are fully promoted and supported.
- Provide administrative and event support to other members of the event team as required.
About Us:
Apex Event Recruitment is a leading events agency empowering business and technology leaders through data-driven research and event delivery. We are seeking an experienced Event Manager to join our team in North Sydney.
Requirements:
- Experience working as a Senior Event Coordinator or Event Manager with exceptional attention to detail.
- End-to-end experience managing conferences and summits, including registrations, logistics/operations, and budget management.
- Strong events registration system experience, exceptional stakeholder management skills, and strong organisation skills.
- Outstanding customer service and relationship building skills, negotiation skills to secure venues and suppliers within budgets.
- Ability to travel domestically and internationally for events when required.
- Ability to work in the office 5 days a week in North Sydney.
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