Event Coordinator
3 weeks ago
About the Role:
The Event Manager will play a key role in the delivery of conferences, summits, and private events for Apex Event Recruitment. This is a full-time permanent position based in North Sydney, with a salary range of $90,000 - $100,000 plus super.
Key Responsibilities:
- Develop and oversee the critical paths for all events.
- Manage all logistics/operations of events from launch through to completion, including on-site delivery.
- Oversee accommodation and flights requirements, including rate negotiation with venues.
- Research and engage venues within necessary timeframes and within allocated budgets.
- Ensure clear communication and negotiation with venues, AV production, design, and print, and any other suppliers as needed.
- Ensure all event budgets are met and kept accurate at all times, raising any red flags when necessary and ensuring reconciliation is done at the conclusion of each event.
- Keep track of events on the websites and ensure accurate information is displayed at all times.
- Build and manage registrations forms, communication campaigns, mobile app, and other event-related tasks.
- Post-event analysis, including management of the evaluation process, collating and distributing necessary feedback to all relevant parties, holding event debriefs, final budget reconciliation, and reviewing the event.
- Liaise with graphic designers to ensure all events collateral is ready as per deadlines and in line with the company brand guidelines.
- Facilitation and optimisation of internal relationships – collaborating with all teams to ensure events are fully promoted and supported.
- Provide administrative and event support to other members of the event team as required.
About the Ideal Candidate:
The ideal candidate will have experience working as a Senior Event Coordinator or Event Manager with exceptional attention to detail. Experience managing conferences and summits end-to-end, including registrations, logistics/operations, and budget management, is essential for this role.
- Strong events registration system experience.
- Exceptional stakeholder management skills.
- Strong organisation skills, with the ability to plan and prioritise tasks with conflicting deadlines.
- Outstanding customer service and relationship building skills.
- Negotiation skills to secure venues and suppliers within budgets.
- Experienced working with budgets.
- Creative and an outside-of-the-box thinker.
- Ability to travel domestically and internationally for events when required.
- Ability to work in the office 5 days a week in North Sydney.
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