Event Coordinator
4 weeks ago
The Company:
A leading events agency based in North Sydney is seeking an experienced Event Manager to join their team. The ideal candidate will have a proven track record in managing conferences, summits, and private events.
Key Responsibilities:
- Develop and oversee the critical paths for all events.
- Manage all logistics/operations of events from launch through to completion including on-site delivery.
- Oversee accommodation & flights requirements including rate negotiation with venues.
- Research and engage venues within necessary timeframes and within allocated budgets.
- Ensure clear communication and negotiation with venues, AV production, design and print and any other suppliers as needed.
- Ensure all event budgets are met and kept accurate at all times. Raise any red flags when necessary and ensure reconciliation is done at the conclusion of each event.
- Keep track of events on the websites and ensure accurate information is displayed at all times.
- Build and manage registrations forms, communication campaigns, mobile app and other event related tasks
- Post event analysis, including management of the evaluation process, collating and distributing necessary feedback to all relevant parties, holding event debriefs, final budget reconciliation & reviewing the event.
- Liaise with graphic designers to ensure all events collateral is ready as per deadlines and in line with the company brand guidelines.
- Facilitation and optimisation of internal relationships – collaborating with all teams to ensure events are fully promoted and supported.
- Provide administrative and event support to other members of the event team as required.
The ideal candidate will have experience working as a Senior Event Coordinator or Event Manager with exceptional attention to detail. Experience managing conferences and summits end-to-end including registrations, logistics/operations, and budget management is essential for this role.
- Strong events registration system experience
- Exceptional stakeholder management skills
- Strong organisation skills, with the ability to plan and prioritise tasks with conflicting deadlines
- Outstanding customer service and relationship building skills
- Negotiation skills to secure venues and suppliers within budgets
- Experienced working with budgets
- Creative and an outside of the box thinker
- Ability to travel domestically and internationally for events when required
- Ability to work in the office 5 days a week in North Sydney
For more information regarding event positions, please visit our website at www.apexeventrecruitment.com.au
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