Executive Assistant

2 weeks ago

Hawthorn East, Australia Liquorland Full time

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

**About the team**:
Coles Liquor is a trusted retailer with three iconic trading banners, Liquorland, First Choice Liquor Market and Vintage Cellars. Our purpose is to help adult Australians lead happier and healthier lives by drinking in a responsible and sustainable way. As a drink’s specialist, Coles Liquor hosts an extensive range of wines, spirits and beers and we are passionate about providing customers with local and relevant products.

Our knowledgeable Team Members serve customers through our network of more than 930 stores and ultra-convenient online sites, delivering on our commitment to provide accessible drink solutions for every occasion.

**About the role**:
Supporting the General Manager Customer and the GM Transformation & Supply Chain, (GM) this role acts as a key support for the two GM's and a point of contact between multitude of stakeholders, both internal and external.

In this role you will provide end to end administration support to both GM’s as well as administration support to the GM’s direct reports and wider teams. On a day-to-day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, co-ordination and support of events, conferences and team days, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.

You'll also:

- Represent the GM’s and respective teams within the EA community across Coles
- Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
- Manage and complete P&C administrative tasks
- Act with complete confidentiality and integrity at all times

**About you and your skills**:
We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills, and strong stakeholder management skills.

You'll also need:

- A successful track record in an ASX listed (FMCG/Retail Operations) organisation
- Excellent verbal and written communication
- Ability to adapt, multitask and problem-solve
- Demonstrable experience handling confidential information
- Maturity, resilience, and the ability to work with mínimal direction at times
- Confidence to liaise with all levels of the organisation
- Production on reporting and presentations

With us it’s not about the discounts (although you do get those), it’s about joining a team where your wellbeing and professional development is invested in and celebrating your contributions is the norm. And because everyone leads unique lives, we offer flexible work including work from home, additional leave and parental leave entitlements.

Job ID: 90818

Employment Type: Full time '

LI-BU #CL

  • Executive Assistant

    3 weeks ago

    Hawthorn East, Australia Coles Supermarkets Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: People and Culture is dedicated to creating...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Victoria, Australia Benetas Full time

    Executive Assistant:- Support Office Hawthorn East:Full Time, Fixed Term (12 mth Maternity Leave replacement)What you do matters Are you looking for a job that truly makes a difference in the lives of others? Join Benetas and be a part of our mission to help older Victorians live their best lives. We're looking for an exceptional executive assistant who is...

  • Executive Assistant

    3 weeks ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. ***: **About the team**: Marketing powers one of Australia’s...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia Scope (Aust) Full time

    Executive Assistant - Chief Financial Officer:About The RoleScope has an exciting opportunity for an experienced Executive Assistant to support the Chief Financial Officer (CFO). This is a part-time (0.6 FTE) fixed-term contract through to February 2024, with the possibility of extension (please note this role is a Maternity Leave cover).We are looking for...

  • Executive Assistant

    1 week ago

    Hawthorn East, Australia Coles Full time

    JOB DESCRIPTIONWe’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.About the team Finance makes it...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Victoria, Australia Coles Full time

    JOB DESCRIPTIONWe've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the team Marketing powers one of Australia's...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia Sharp & Carter Full time

    Hawthorn location | Hybrid work model | Parking onsite Highly varied role with the opportunity for development Be apart of an inclusive and supportive administration functionAbout the RoleThis exciting opportunity support the Audit team within a professional services business in Hawthorn. Your role will be a traditional Executive Assistant/Personal Assistant...

  • Executive Assistant

    1 week ago

    Hawthorn, Australia Charterhouse Full time

    **Full time permanent** role **| **Executive Support to Director of school **| **Prestigious school**: - **Inner - East **location | **5 days in office 8-4:30pm** | **Free parking**: - **Pool + gym access** | Professional and warm working environment | Additional gifted leave days** **About the Role**: This full-time permanent position supporting the...

  • Executive Assistant

    4 weeks ago

    Hawthorn, Australia Cabrini Health Full time

    Executive Assistant Full time, ongoing position Cabrini Hawthorn East Corporate Office Cabrini offers: - Tax savings - Salary packaging up to $15,900 tax-free each year, plus $2650 meal & entertainment card benefits- Attractive remuneration with guaranteed annual increases + 12% superannuation + 17.5% leave loading- Discounted private health insurance and...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia Charterhouse Full time

    Full time permanent role | Executive Support to Director of school | Prestigious school**:Inner East location | 5 days in office 8-4:30pm | Free parking:- Pool + gym access | Professional and warm working environment | Additional gifted leave days**About the Role:This full-time permanent position supporting the Director of Senior School with administrative...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia Cabrini Health Full time

    Executive AssistantFull time, ongoing positionCabrini Hawthorn East Corporate OfficeCabrini offers: Tax savings Salary packaging up to $15,900 taxfree each year, plus $2650 meal & entertainment card benefits Attractive remuneration with guaranteed annual increases + 12% superannuation + 17.5% leave loading Discounted private health insurance and discounted...

  • Executive Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia Scope (Aust) Full time

    About ScopeScope's mission is to enable each person to live as an empowered and equal citizen. We support people with physical, intellectual and multiple disabilities and developmental delays to achieve their goals Scope is a registered provider under the NDIS and delivers a range of services including supported independent living, short term accommodation...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Benetas Full time

    **Executive Assistant**: - **Support Office - Hawthorn East**: - **Full Time, Fixed Term (12 mth Maternity Leave replacement)** **What you do matters** - Are you looking for a job that truly makes a difference in the lives of others? Join Benetas and be a part of our mission to help older Victorians live their best lives. - We’re looking for an...

  • Executive Assistant to Director of Operations

    2 weeks ago

    Hawthorn East, Australia Bunnings Full time

    At Bunnings, you’ll make a positive difference to our business and beyond. Bunnings is the leading retailer of home improvement and lifestyle products in Australia and New Zealand and a major supplier to project builders, commercial tradespeople and the housing industry. Operating from a network of stores, trade centres, frame and truss sites, and online,...

  • Executive Assistant Gm Residential Gm Qor

    2 weeks ago

    Hawthorn East, Victoria, Australia Benetas Full time

    Leading not-for-profit, values based organisation:- Great working environment and salary packaging benefits:Hawthorn East location, free parking and close to public transportWhat YOU do matters Are you looking to do something that matters? At Benetas, you'll be part of a diverse, engaging and collaborative culture that is guided by our values of respect,...

  • Executive Assistant

    4 weeks ago

    Hawthorn East, Australia Coles Full time

    JOB DESCRIPTIONWe’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.About the team Marketing powers one...

  • Executive Officer

    2 weeks ago

    Hawthorn, Australia Jesuit Social Ministries Australia Full time

    About the role The Executive Officer and Provincial Assistant roles provide both administrative support and advice to SOJA and the Provincial as well as guiding, overseeing and encouraging positive relationships between each social ministry, the Province’s various committees and the Provincial. The Executive Officer Role We are seeking an experienced...

  • Executive/legal Assistant

    2 weeks ago

    Hawthorn, Victoria, Australia Becks Wiggins Stokes Full time

    Looking for a new challenge? Our client, a well-known household brand, is seeking a dynamic Executive/Legal Assistant to join their team for an 4 month (minimum) role.In this role, you'll be working closely with the CEO and providing essential administrative and legal support to the franchise operation.If you're a detail-oriented multitasker with a legal...

  • Executive Assistan

    2 weeks ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: Finance makes it easier for us to win...

  • Executive Assistan

    2 weeks ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: Finance makes it easier for us to win...