Administrative Assistant Store Manager

4 weeks ago


Heidelberg, Victoria, Australia Austin Health Full time

Austin Health is a leading provider of tertiary health services, health professional education, and research across three campuses in Melbourne. We have a diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About Food Service Department

The Austin Health Food Services Department is an in-house service consisting of two business units: Patient Food Services and Medi-Chef. Patient Food Services provides meals for all Austin Health campuses, while Medi-Chef produces meal components for Austin Health and other clients.

About the Role

We are seeking a Store Administrator to join our Medi-Chef team. The successful candidate will be responsible for managing daily administrative tasks, including stock levels, store cleanliness, purchase orders, and supplier/customer invoicing. This role will also drive continuous improvement in customer service and ensure efficient operations.

A typical day will involve:

  • Managing filing systems, customer invoices, and relevant documentation.
  • Purchasing and monitoring stock levels, ensuring store cleanliness, and overseeing stock rotation.
  • Processing supplier invoices, generating purchase orders, and coordinating monthly stock takes.
  • Addressing customer and supplier concerns, checking delivery quality, and resolving discrepancies.

About You

We are looking for someone with excellent communication skills, experience in managing documentation, stock control, and customer/supplier concerns. The ideal candidate will be proficient in Microsoft Office and inventory management systems.

To be successful in this role, you will need:

  • Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
  • Well-developed communication and planning skills.
  • Ability to work under pressure and maintain confidentiality.
  • Previous experience working in stores in a food production facility.

Our Benefits

Working at Austin Health offers a strong sense of purpose and a range of benefits, including:

  • Generous salary packaging benefits.
  • A suite of wellness initiatives, including discounts on fitness memberships and health insurance.
  • Mentoring and career development opportunities.
  • Onsite childcare and easy access to public transport.

Inclusion at Austin Health

We celebrate and value diversity, inclusivity, and respect for all individuals. We welcome applications from anyone identifying as Aboriginal and/or Torres Strait Islander, physically or culturally diverse, LGBTIQA+, and people of any age.



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