Administrative Assistant Store Coordinator
3 weeks ago
Austin Health is a leading provider of tertiary health services, health professional education, and research across three campuses in Melbourne. Our diverse and collaborative workforce is united by our goal to help people live healthy and fulfilled lives.
About Food Service Department
The Austin Health Food Services Department is an in-house service consisting of two business units: Patient Food Services and Medi-Chef. Patient Food Services provides meals for all Austin Health campuses and the Royal Women's Hospital, while Medi-Chef produces meal components for Austin Health and other clients.
About the Role
We are seeking a Store Administrator to join our Medi-Chef team. The successful candidate will be responsible for managing daily administrative tasks, including stock levels, store cleanliness, purchase orders, and supplier/customer invoicing. This role will also drive continuous improvement in customer service and ensure efficient operations.
A typical day will involve:
- Managing and maintaining efficient filing systems, customer invoices, and relevant documentation.
- Purchasing and monitoring stock levels, ensuring store cleanliness, and overseeing stock rotation according to FIFO principles.
- Processing supplier invoices, generating Purchase Orders (POs), and coordinating monthly stock takes.
- Addressing customer and supplier concerns, checking delivery quality, and resolving discrepancies with corrective actions.
About You
We are looking for someone with excellent communication skills, experience in managing documentation, stock control, and customer/supplier concerns. Previous experience in systems like Great Plains and WPR is highly regarded. The successful candidate will ensure smooth operations, timely deliveries, and maintain confidentiality and professionalism in all tasks.
To be successful in this role, you will bring:
- Proficiency in Windows NT Microsoft Office, including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and inventory management systems.
- Well-developed communication (including telephone skills).
- Planning and organisational skills.
- Excellent personal presentation.
- Ability to work under pressure.
- Previous experience working in stores in a food production facility.
Our Benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program.
- Mentoring and career development opportunities.
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists.
Inclusion at Austin Health
We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from anyone identifying as Aboriginal and/or Torres Strait Islander, physically or culturally diverse, LGBTIQA+, and people of any age.
Work with Us
If you feel this role is right for you, we encourage your early application as applicants may be contacted prior to the closing date. All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. If you require any reasonable adjustments to the recruitment process, we welcome you to contact the hiring manager.
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