Part-time Administration Officer

3 months ago

Geelong, Australia Kennedys Group Full time

Kennedys Group is a well-established company with 45 years of experience in providing comprehensive industrial maintenance services and project works. We offer a range of quality plumbing, asbestos and environmental services under one roof.

**About the Role**

The Part-time Administration Officer plays a crucial role in supporting the smooth operation of the office by managing administrative tasks, providing excellent customer service, and ensuring compliance with regulatory requirements. This role involves handling inquiries, maintaining records, coordinating processes, and supporting various office functions.

**Responsibilities Include**
- Serve as the first point of contact for all visitors and general inquiries, providing a welcoming and professional experience.
- Create and manage job entries in the system as needed, responding to urgent or unplanned tasks.
- Prepare and issue invoices to clients for completed jobs, ensuring accuracy and timely delivery.
- Upload job-related documents into the database, maintaining well-organised electronic records.
- Coordinate and manage the induction process for new technicians, ensuring all necessary paperwork and training are completed.
- Compile and distribute daily run sheets to relevant personnel, ensuring they have the necessary information for the day’s tasks.
- Collect, review, and process employee timesheets for payroll and record-keeping purposes.
- Ensure adherence to all relevant regulatory and safety requirements, including WorkSafe (WS) regulations, Environmental Protection Authority (EPA) documentation, and other industry standards.
- Take and distribute minutes for meetings, ensuring all action items are documented and followed up on.
- Manage the accounts receivable process, including tracking outstanding payments and following up with clients as needed.

**Skills and Experience**
- Previous experience in an administrative role preferred, particularly in a similar industry.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in office software and database management.
- Ability to handle sensitive information with discretion and confidentiality.
- Knowledge of compliance and regulatory requirements related to WorkSafe (WS) and Environmental Protection Authority (EPA) is a plus.

**Work Schedule**:

- Part-time position with 25 hours per week. Specific days and hours to be determined.
- Opportunity to transition to a full-time role based on business needs.

**Application Process**:
**Equal Opportunity Employer**:

- Kennedys Group is an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

  • Office Administrator

    2 months ago

    Geelong, Australia Burnett's Plumbing Supplies Full time

    **Location**: Geelong, VIC **Company**: Burnett's Plumbing Supplies **Employment Type**: Full-Time / Part-Time / Casual **About Us**: Burnett's Plumbing Supplies has been a trusted local business in Geelong since 1987, supplying the trade with high-quality plumbing products and exceptional service. We pride ourselves on our strong community ties and are...

  • Administration Officer

    6 months ago

    Geelong, Australia St John of God Health Care Full time

    Your role at St John of God Health Care Social Outreach As Administration Officer, you will provide high quality administrative and clerical support to the service, including providing a welcoming environment for clients, their families and their carers who attend the service and supporting service caregivers with administrative and clerical tasks. The...

  • Administration Officer

    7 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Officer**: **Job no**: 498276 **Work type**: Temporary Part Time **Classification**: Band 5 ($76,355- $86,617 pa) **Categories**: Administration & Support **Create our future together at the City of Greater Geelong** At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering...

  • Administration Officer

    7 months ago

    Geelong, Australia HAYS Full time

    Permanent ongoing, full time opportunity in Geelong ! **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. I am currently partnered with a Processing & Exporting company, who...

  • Administration Officer

    3 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Officer**: **Job no**: 499178 **Work type**: Temporary Part Time **Classification**: Band 5 ($76,355- $86,617 pa) **Categories**: Administration & Support **About the role** In this role, you will have an eye for detail and strong written and verbal communication skills to support meetings, planning and logistics, events and the production...

  • Office Administrator

    7 months ago

    Geelong, Australia HAYS Full time

    Geelong Based FT Admin role available, Immediate Start **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with an Australian owned processing and exporting company to...

  • Administration Officer

    2 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Officer - Grovedale Neighbourhood House**: **Job no**: 499272 **Work type**: Temporary Part Time **Classification**: Band 4 ($69,560 - $74,316 pa) **Categories**: Administration & Support **About the role** In this role you will provide professional and positive administrative support services to meet the strategic, community and program...

  • Aps4 Administration Officer Geelong

    7 months ago

    Geelong, Australia HAYS Full time

    Admin Officer | Federal Government Organisation | Hybrid working available **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am partnered with a Federal Government Agency, in the heart of...

  • Office Administrator

    3 months ago

    Geelong, Australia Geelong Collision Centre Full time

    **Geeelong Collision Centre**, is seeking an enthusiastic and customer-oriented **Office Administrator** to join our team in **Geelong, VIC**. If you embody professionalism, exceptional customer service, and possess excellent organizational skills, we invite you to apply. **Key responsibilities include, but not limited to**: - Present a welcoming and...

  • Office Administrator

    1 month ago

    Geelong, Australia Western General Bodyworks Grovedale Full time

    **Western General Bodyworks Geelong**, is seeking an enthusiastic and customer-oriented **Office Administrator** to join our team in **Geelong, VIC**. If you embody professionalism, exceptional customer service, and possess excellent organizational skills, we invite you to apply. **Key responsibilities include, but not limited to**: - Present a welcoming...

  • Administration Officer

    3 months ago

    Geelong, Australia WCIG Full time

    **Job description** **Multiple Positions Available in Geelong and the Surf Coast** - **Are you 16-to-24-years old and seeking work?**: - **Do you live in the Geelong and the Surf Coast region?**: - **Interested in positions in Administration?** WCIG’s Transition to Work (TtW) service has multiple positions ready to be filled immediately across the...

  • Aps4 Administration Officer

    6 months ago

    Geelong, Australia HAYS Full time

    Immediate Fed Gov opportunity with WFH flex! **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. My Federal Government Client is currently seeking an APS4 Administration...

  • Administration Officer

    7 months ago

    North Geelong, Australia MacKillop Family Services Full time

    We have an exciting **part time** Administration Officer opportunity for you to join our values driven organisation where it means it’s more than just starting a job, it’s about becoming part of a passionate community dedicated to making a positive impact to the lives of Children, Young People and Families. As an Administration Officer you will be the...

  • Office Administrator

    6 months ago

    Geelong, Australia Eclipse Education Full time

    Eclipse Education is looking for a new Office Administrator to join our team. **Responsibilities**: - Supports company operations by maintaining office systems. - Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. **Skills required** - Excellent customer...

  • Training and Compliance Administration Officer

    3 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Training and Compliance Administration Officer**: **Job no**: 499065 **Work type**: Permanent Full Time **Classification**: Band 3 ($64,827 - $68,852 pa) **Categories**: Administration & Support **About the role** In this role, you will utilise your highly developed administrative skills to support the Training and Compliance Officer and drive...

  • Administration Officer

    1 month ago

    Geelong, Australia Viatek Full time

    Posted: 13/11/2024 Closing Date: 13/12/2024 **Job Type**: Permanent - Full Time Location: Geelong, VIC, Australia Job Category: Administration Viatek has a long history of supporting and developing our teams to have long, successful careers. Our values are key to our success, and we look to employ those that share a similar value set. - People -...

  • Administration Assistant

    4 weeks ago

    Geelong, Australia Nightingale Home Care Full time

    **Job Title: Administration Assistant (Part-Time)** **Company**: Nightingale Home Care **Location**: Geelong, VIC **Type**: Part-Time **About Us**: At Nightingale Home Care, we are dedicated to providing compassionate and personalised care to those who need it most. Our team of skilled professionals is committed to delivering exceptional service and...

  • Junior Administration Assistant

    4 months ago

    Geelong, Australia Nightingale Home Care Full time

    **Job Title: Junior Administration Assistant (Part-Time)** **Company**: Nightingale Home Care **Location**: Geelong, VIC **Type**: Part-Time **About Us**: At Nightingale Home Care, we are dedicated to providing compassionate and personalised care to those who need it most. Our team of skilled professionals is committed to delivering exceptional service...

  • Administration/technical Officer

    2 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration/Technical Officer**: **Job no**: 499363 **Work type**: Temporary Full Time **Classification**: Band 4 ($69,560 - $74,316 pa) **Categories**: Administration & Support **About the role** **Work type: Temporary full time (12-month contract)** **Classification**: Band 4 $69,560 - $74,316 pa plus super Key responsibilities include: - Provide...

  • Sustainability Administrator

    6 months ago

    Geelong, Australia HAYS Full time

    Opportunity for an experienced office administrator for a part-time fixed term contract. **Your new company** Hays Recruitment is partnered with an ASX listed manufacturer in Geelong who are seeking an experienced Sustainability Administrator to join their team. **Your new role** As the Sustainability Administrator, you'll be working in a new role within...