Property Projects Officer

3 weeks ago

Stirling, Australia The City of Stirling Full time

Corporate Services | Main Administration Building, 25 Cedric Street
- Closing date: 30/04/2023**About the Opportunity**

Reporting to the Manager Commercial Portfolio, the **Property Projects Officer** is responsible for assisting the Property and Commercial Services team in delivery of property related projects.

This can include property management of the City’s commercial, retail and non-commercial property holdings including property inspections, developing and negotiating leases and licences, arranging external valuations as well as providing land administration functions for all City owned and managed land. Opportunities are also anticipated in acquisitions, property development and divestments.

The key role responsibilities include, but is not limited to providing support and assistance in the following property related disciplines:
**Property Management**
- Tenancy compliance inspections, maintaining accurate records and liaising with internal service units on matters concerning maintenance standards and other programmes.
- Tenancy documentation with assistance from external legal advisors.
- Tenancy related negotiations on behalf of the City with existing and prospective tenants.
- Maintaining the City’s property management systems including property, lease and licence registers in accordance with organisational and statutory requirements.
- Management and monitoring of rent, outgoings and on-charges associated with the City’s tenancies.
- Market Rent Reviews and negotiations of rent with tenants.
- Monitor payment of accounts and ensure compliance with tenancy arrangements.
- Liaise with relevant internal and external stakeholders.
- Expression of Interest processes for vacant properties for lease including developing marketing materials, negotiating with prospective tenants, undertaking due diligence and evaluating competing proposals.
- Review and implementation of policy and practice for property portfolio management

**Land Administration**
- Implementation of Rights of Way, Pedestrian Access Way and Road closures.
- Administration of Encumbrances, Legal Planning Agreements and associated documentation.
- Facilitate and implement all land tenure arrangements for crown land managed by the City.
- Acquisition and disposal of City land and property (including compulsory acquisition), in accordance with legislative requirements.
- Review and implementation of strategies to improve the administration management of the City’s land and property processes.
- Liaise with the real estate agents, utility providers, Government agencies and relevant internal and external stakeholders.

**Property Projects**
- Assist in the delivery of specific corporate property projects and prepare documentation required for specific property transactions including the calling and evaluation of Expression of Interest and tenders, ensuring all associated transactions including contracts, leases and agreements meet the relevant legal and legislative requirements.
- Liase with a wide range of stakeholders including customers, internal staff, the private sector, government departments, valuers, real estate agents, settlement agents and solicitors.

***

**Other**
- Prepare reports and the attendance at meetings with various Stakeholders, Committees, and Council as required.
- Assist with the preparation of financial and status reports in respect of the City’s Property Portfolio.
- Ensure compliance with the Local Government Act 1995 and ancillary regulations.
- Ensure that databases relating to the City's owned and managed land, commercial or non-core property holdings are maintained accurately in the City’s Corporate Systems

**Essential Requirements**

To be considered for this role, you’ll possess the following skills and/or qualifications:

- A tertiary qualification in property or a related discipline is desirable and/or demonstrated equivalent experience applicable to property management, development and land management.
- General knowledge or experience in acquisitions, disposals of land and property as well as other land and property transactions.
- Experience working in a team environment providing support and assistance in property related matters.
- High level of proficiency in the use of Microsoft Office Suite and ability to adapt to organisational core systems.
- Excellent written and verbal communication skills.
- Excellent organisational skills
- Ability to make commercial decisions within a local government framework.
- Working knowledge of statutes such as Public Works Act, Local Government Act, Land Administration Act, Property Law Act and Planning & Development Act, Transfer of Land Act, Commercial Tenancy (Retail Shops Agreements Act.
- Administration of Crown Land managed by a Local Government.
- National Police Clearance (under 3 months).
- Current Driver’s Licence

**What We Offer**

The City offers some great benefits including flexibility in when and where you work to ensure a work-li

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