Office Services Clerk

3 months ago

Melbourne, Australia Russell Kennedy Full time

We have a fantastic opportunity for an experience Office Services Clerk to join our Office Services Team in Melbourne.

**Primary Duties and Responsibilities**
- Assist with the opening and sorting of incoming mail;
- Search for and identify the recipients of unknown mail items;
- Photocopying/Printing and binding of legal documents and other material to specific requirements and deadlines, as stipulated by internal clients;
- Attend to copier and printer fault notifications and if unable to rectify organise service calls with relevant suppliers;
- Conduct internal mail runs, delivering sorted external mail and collecting and delivering internal mail;
- Attend to the firms banking when required;
- Collect and deliver ad-hoc articles to specific offices, departments, and/or organisations in the CBD;
- Manage ad-hoc deliveries and collections to and from Reception area;
- Assist Client Services/Catering Department with room set up, restocking kitchens and duties when required;
- Provide and maintain a high level of customer service at all times to internal and external clients;
- Ensure the mail and prints rooms are organised, tidy and clean at all times;
- Assist with the induction and training of new office services team members;
- Assist with the archiving of firm documents and retrieval of documents and files at storage facilities;
- Manage and maintain archiving records in accordance with the firm’s policy and procedures’; and
- Any other duties as requested by the Business Services Manager or Supervisor.

**Skills/Knowledge**
- ** **Excellent client service skills.
- Ability to manage time effectively.
- Flexibility and adaptability to changing priorities and work demands.
- Attention to detail.
- IT literacy.
- Excellent interpersonal and communication skills.

**Our Firm and Culture**

Russell Kennedy is a commercial law firm with more than 320 people in Melbourne and Sydney. We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.

As part of our team, you’ll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.

Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees. We respect and celebrate the things that make each of us different. The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals. There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ+ inclusion, and cultural diversity. Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer.

**Further Information**

Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work. Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples. We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.

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