Executive Assistant to Egm, People

3 months ago

North Shore, Australia UGL Limited Full time

**Executive Assistant to the Executive General Manager, People & Culture**
- At UGL we believe that our people are our greatest asset, and we are committed to fostering a dynamic and inclusive workplace culture where every individual can thrive and contribute to our collective success. Join us in shaping the future of our organisation and making a positive impact on the working life of our female EGM, and our 10,000 workers Based out of our corporate head office in North Sydney.

**About the role**

**The opportunity**
- Working closely with the EGM, your support will directly contribute to a positive work environment and enhancing employee engagement and satisfaction.
- Each day will present new challenges and opportunities as you navigate the fast-paced world of P&C.
- From managing calendars and coordinating meetings to assisting with strategic projects, you'll be at the forefront of organisational operations.
- Your role extends beyond administrative tasks; you'll be instrumental in supporting the EGM's P&C vision for the company, and your contribution will directly impact the success and wellbeing of UGL's employees.

**Key responsibilities**
- Manage confidential information and sensitive matters with the utmost discretion and confidentiality, maintaining trust and integrity at all times.
- Efficiently manage EGM’s calendar and constantly re-prioritise tasks.
- Act as the primary point of contact for the ELT, P&C management community and direct reports.
- Prepare agendas, materials, and documents for meetings, and coordinate travel, accommodation, and events, and provide logístical support.
- Compile data and assist in the analysis of information to support decision making and strategic initiatives.
- Regular and ad hoc tasks and special projects.

**About you**
- Proven experience as an Executive Assistant or similar role, supporting C-suite executives or senior leaders in a fast-paced corporate environment.
- Discretion and confidentiality in handling highly sensitive information.
- Excellent organisational skills with the ability to adapt to changing priorities.
- Proactive and resourceful approach to problem solving, with a positive attitude.
- Intermediate skills with Word, PowerPoint, Excel and ideally Visio.

**What we offer**
- Collaborative and inclusive work environment
- Hybrid work environment
- 16 weeks primary carer leave after 12 months service
- Employee assistance program and AIA Wellness Program
- Complimentary salary continuance insurance
- Discounts to 100’s of high street retailers

**About Us**
- UGL is a well-known and respected for providing end-to-end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.
- At UGL, we value diversity - in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

**How to Apply**
- If you're excited about this opportunity and meet the experience outlined above, please submit your resume and a cover letter detailing your relevant experience and why you'd be a great fit for our team.
- Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check._
- Ref: 259048

**Discipline**: Personal Assistant / Executive Assistant

**Primary Location**: Australia-NSW-North Shore & Northern Beaches

**Work Type**: Full-time

  • Executive Assistant

    3 months ago

    North Ryde, Australia Downer Group Full time

    **A new name, a bright pathway ahead** Part of Downer Group, our newly formed Social Infrastructure and Citizen Services business unit brings amazing capability to the people of Australia and what matters most to them. We run hospitals, manage client data centres, we take asset management risk, and we are a trusted advisor and partner to our New Zealand and...

  • Executive Assistant

    4 months ago

    North Sydney, Australia Invocare Full time

    InvoCare is an industry leader within the funeral industry, we currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and growing. This is a fantastic position for an experienced **Executive Assistant **who is commercially savvy and seeking a challenging, varied role where your...

  • Experienced Strata Assistant

    4 months ago

    North Shore, Australia Gough Recruitment Full time

    **The Client**: Our client is one of the most professional strata companies in NSW. With an excellent reputation in the industry, established processes and training implemented, and commitment to providing a first class service to their clients, this team are going through massive growth. Located in sleek offices on the Lower North Shore area, this is your...

  • Executive Assistant to Director

    1 week ago

    North Shore, New South Wales, Australia sharonbennie Full time

    Job OpportunityWe are seeking an experienced Executive Assistant to support our Director in their day-to-day operations. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.About the RoleThe Executive Assistant will be responsible for providing administrative...

  • Executive Assistant to Director

    1 week ago

    North Shore, New South Wales, Australia sharonbennie Full time

    Job Title: Executive Assistant to DirectorWe are seeking an experienced Executive Assistant to support our Director in their day-to-day operations. The successful candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.About the Role:Provide administrative support to the...

  • Executive Assistant to Director

    1 week ago

    North Shore, New South Wales, Australia sharonbennie Full time

    Job OpportunityWe are seeking an experienced Executive Assistant to support our Director in their day-to-day operations. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.About the RoleThe Executive Assistant will be responsible for providing administrative...

  • Executive Assistant to Director

    5 days ago

    North Shore, New South Wales, Australia sharonbennie Full time

    Job Title: Executive Assistant to DirectorWe are seeking an experienced Executive Assistant to support our Director in their day-to-day operations. The successful candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.About the Role:Provide administrative support to the...

  • Executive Assistant to Director

    2 weeks ago

    North Shore, New South Wales, Australia sharonbennie Full time

    {"title": "Executive Assistant to Director", "description": "Job SummaryWe are seeking an experienced Executive Assistant to support our Director in their day-to-day operations. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesProvide...

  • Executive Assistant to The Chief People and Culture

    4 months ago

    North Ryde, Australia Aristocrat Full time

    As the Executive Assistant to the Chief People & Culture Officer (CPCO), you will be crucial in supporting an Executive Sterling Committee (ESC) member at Aristocrat. This position demands a proactive approach to managing the CPCO’s diary, optimising their time, and ensuring seamless operations across multiple time zones. Your role is pivotal in enhancing...

  • Executive Assistant to Senior Director

    3 weeks ago

    North Shore, New South Wales, Australia sharonbennie Full time

    About the RoleWe are seeking an experienced Executive Assistant to support the day-to-day operations of our fast-growing independent Agency. As a key member of our team, you will be responsible for providing administrative support to our Senior Director, ensuring the smooth operation of our office and team.Key ResponsibilitiesClient Management: Provide...

  • Executive Assistant to Senior Director

    3 weeks ago

    North Shore, New South Wales, Australia sharonbennie Full time

    About the RoleWe are seeking an experienced Executive Assistant to support the day-to-day operations of our fast-growing independent Agency. As a key member of our team, you will be responsible for providing administrative support to our Senior Director, ensuring the smooth operation of our office and team.Key ResponsibilitiesClient Management: Provide...

  • Financial Manager

    2 weeks ago

    Lower North Shore, Australia Six Degrees Executive Full time

    Job Title: Finance ManagerLocation: Sydney, NSW About Us: Join a resolute team fostering a dynamic and inclusive work environment where innovation and excellence thrive in the health sector. We are seeking a highly skilled and motivated Finance Manager to join our team and drive our financial strategy forward.Role Overview: As a Finance Manager, you will...

  • Executive Assistant to Director

    13 hours ago

    North Shore, New South Wales, Australia sharonbennie Full time

    {"title": "Director Support Specialist", "description": "Job SummaryWe are seeking a highly skilled and experienced Director Support Specialist to join our team at Sharon Bennie. As a key member of our operations team, you will provide administrative support to our Director, ensuring the smooth day-to-day operation of the office.Key ResponsibilitiesProvide...

  • Head of Estimating

    4 months ago

    North Shore, Australia UGL Limited Full time

    **Head of Estimating** **About the role** We have a rare opportunity to join UGL’s corporate team in the role of Head of Estimating, reporting to the Chief Operating Officer. The role can be based out of our Brisbane, Melbourne or North Sydney office. You will be responsible for the management and governance of the estimating function across the UGL...

  • Event Coordinator

    3 weeks ago

    North Shore, New South Wales, Australia Beaumont People Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Beaumont People. As an Event Coordinator, you will be responsible for coordinating and executing training and events programs across Australia.Key ResponsibilitiesCoordinate and execute training and events programs, including end-to-end planning and...

  • Event Coordinator

    3 weeks ago

    North Shore, New South Wales, Australia Beaumont People Full time

    About the RoleBeaumont People is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for coordinating and executing events and CPD programs across Australia.Key Responsibilities:Coordinate and execute events and CPD programs, including managing logistics, vendors, and...

  • Trading Executive

    2 months ago

    North Shore, Australia SBS Australia Full time

    At SBS, we embrace difference, and we welcome applications from people of all backgrounds. We also acknowledge the unique contribution that Aboriginal and Torres Strait Islander peoples make to our society and our workplace through their enduring and continued connection to land, sea, sky and community. About Us SBS is one of the world's most unique and...

  • Executive Assistant

    1 week ago

    North Geelong, Victoria, Australia Cotton On Group Full time

    {"title": "Executive Assistant Role", "description": "At Cotton On Group, we're looking for a highly organized and adaptable Executive Assistant to join our team. As an Executive Assistant, you'll provide reliable support to our leaders, helping to unify and improve the operational rhythm of our global team.Key responsibilities include:Providing...

  • Executive Assistant

    3 months ago

    North Strathfield, Australia The Arnott's Group Full time

    Department: Transformation - ANZ- Location: North Strathfield, AU, 2137- Job Function: Transformation - ANZ- Employment Type: Full timeAt The Arnott’s Group, you’ll work with a diverse team who align with our values and are passionate and empowered to perform at pace and achieve big things. Alongside genuine people, you’ll enable the local production...

  • Executive Assistant

    5 months ago

    North Sydney, Australia Nine Full time

    **Company Description** Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want - across Publishing, Broadcasting and Digital. Our Purpose: We shape...