Executive Assistant

5 months ago

North Sydney, Australia Royal Caribbean Group Full time

This is an interesting and challenging Executive Assistant (EA) role supporting Executives across the Asia Pacific Region

Based in Sydney we are looking for a strong EA to perform a variety of administrative tasks and support 3 of our regional leaders This is a unique role as this person will have the opportunity to work across our three brands and will contribute to the efficiency of our business

**A snapshot of the role**:
Take charge of managing the executive’s calendars implementing an efficient and organised system that ensures important communications are prioritised and addressed promptly Whether the execs are in the office or travelling abroad
- you'll maintain seamless communication and ensure they stay on top of their busy schedules at all times

With operations spanning globally you'll become a master of the international clock adeptly scheduling meetings and appointments across different time zones Your meticulous attention to detail and proficiency in coordinating schedules will ensure that meetings run smoothly and efficiently
- regardless of geographical constraints

Play a pivotal role in coordinating conferences and events handling all pre-planning logistics with meticulous attention to detail Whether it's securing venues coordinating travel arrangements or providing real-time support during national and overseas trips you'll ensure that every aspect of the event is seamlessly executed
- leaving a lasting impression on attendees

As part of your responsibilities you'll assist in business development activities by scheduling follow-up meetings calls and arranging client entertainment
- Your proactive approach and organisational skills will support the exec in nurturing client relationships and driving business growth initiatives forward

Assisting the executives with their administrative tasks like organising internal meetings ensuring presentations and accompanying collateral are collated and ready
- managing expenses and any project work as required
- Be the back up Office Manager when required
- Perform ad hoc duties as required

**Key skills and experience**:

- Proven experience managing multiple executives
- The ability to work across multiple time zones
- Excellent written and oral communication skills with the ability to communicate effectively with senior management and external trade partners

Excellent computer skills experience of Microsoft Outlook Excel
- Word and Powerpoint and desirable Friendly and approachable manner
Must be confident when interacting with people of all levels throughout the organisation
- Must be able to work under pressure and the ability to remain calm
- Able to prioritise work load
- Team player with strong sense of humour
- Must be highly motivated and confident
- High level of confidentiality

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