Executive Assistant

6 months ago

North Sydney, Australia Nine Full time

**Company Description**
Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want - across Publishing, Broadcasting and Digital.

Our Purpose: We shape culture by sparking conversations, challenging perspectives, and entertaining our communities.

We bring people together by celebrating the big occasions and connecting the everyday moments. Australia belongs here. We bring our purpose to life via three shared values: We walk the talk, turn over every stone and keep it human.

The Executive/Team Assistant is responsible for contributing to the smooth operation of the Sales/Commercial Office. The position provides executive support to Nine’s Executive Sales Team and the Executive Assistant team. The role will involve engagement with executive and senior level stakeholders as well as the functional operations of the Sydney Sales Office. This is a diverse, hands-on role which requires professionalism, interpersonal skillfulness, organisation, energy and attention to detail.

**Responsibilities include**:

- Provide quality and timely administrative support to the Executive and Sales Team
- Maintain and report on a current log of correspondence and commitments and chase up items approaching the due date
- Prepare internal and external corporate documents for team members and industry partners
- Maintain and coordinate an effective calendar system, ensuring the Executive’s competing demands are effectively managed
- Organisation and preparation of internal/external meetings and meeting rooms including VC preparation (Google hangouts, Teams)
- Maintain organisational charts and google group lists
- Coordinating travel arrangements and detailed travel itineraries
- Office and event coordination - including meeting room set up, event logistics and organisation
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Support the broader Sales EA team
- Administer and process complex invoicing/credit card reconciliation and approvals
- Administer and process expenses as per deadlines
- Assistance with on-boarding and exiting staff procedures
- Maintain a high level of awareness of matters coming into and out of the office to effectively respond to enquiries and exercise sound judgement on the manner of response

**Qualifications** Requirements**:

- Proven experience as an Executive Assistant
- Advanced Google suite and Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Office management, event coordination and logistics experience
- Proficiency in collaboration and delegation of duties
- Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanour
- Ability to establish strong internal and external relationships and networks
- Working with people from a diverse range of backgrounds and cultures, you will have a proven capacity to relate to others at all levels
- Aptitude to think quickly, decisively, efficiently and effectively under pressure
- Ability and willingness to foster and initiate continuous improvement in systems and procedures

**Additional Information** Additional Information**

**Our Commitment to Diversity and Inclusion**:
**Disclaimer**:We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

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