Executive Assistant

1 month ago

North Sydney, Australia Vocus Full time

Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?
We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us
The Opportunity
Join us in this great opportunity as an Executive Assistant supporting the CIO based in our North Sydney office on a 12-month fixed term contract. This role will provide support to the Executive of the Technology and Security, and M&A Integration divisions of Vocus.
In this role as the EA, support to the Executive would range from the forward planning and coordination of day-to-day activities for our executive as well as direct reports across the division to ensure the smooth running of the Technology & Security group. Also, where required this role may be requested to provide additional projects.
About you
What you’ll be doing day-to-day
Duties & responsibilities
- Provide full administration support to your Executive.
- Co-ordinate diary management, inbox management, expenses and travel arrangements.
- Engage with the Senior Leadership team to gain a sufficient understanding of team scope, priorities and culture
- Be intuitive & proactive when prioritising and responding to messages.
- Show initiative by helping the Executive manage and prioritise their workload.
- Provide support on correspondence, communications, building presentations and board packs as required.
- Assisting with planning and set-up (logistics, catering etc) team meetings and events.
- Assisting with or Co-ordinating the organization of business functions as required
- Provide Support to the Senior Leadership Team where required.
- Communicating with the EA community, Execs, Board members, Suppliers and Clients on behalf of the Executive.
- Live and breathe our Vocus “one team” value and build great working relationships across the business

What you’ll bring to this role
- To be successful in this role you’ll have a minimum of 5 years’ professional experience as an Executive Assistant,
- Be Highly service orientated - Be naturally proactive and take pride in providing excellent support your Executives and their wider team.
- Self-starter, proactive and learning mindset, with excellent organisation and time management skills
- Ability to liaise at an executive level and to work under pressure.
- You will have Excellent organisational and administration skills, with the ability to be thorough across the Executives weekly schedule and to present strong diary management skills.
- Exceptional corporate presentation and excellent people management skills.
- Strong interpersonal, communication and negotiation skills.
- Excellent written and verbal communication and presentation skills
- Strong Excel, PowerPoint and Word skills
- Demonstrates discretion and ability to always maintain confidentiality
- Ability to work autonomously, employ initiative to find solutions and prioritise.
- A proactive and flexible approach to work.

What We Offer
Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:

- Diverse and dynamic teams with a supportive and inclusive culture.
- Supportive career development plans with comprehensive ongoing training, support, and development opportunities.
- Flexible hours and a hybrid working environment
- Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.
- Competitive leave benefits, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and much more. We also offer a fifth week of annual leave when you hit five years of service
- Study assistance programs to excel your personal growth, learning and development.
- Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.

Working at Vocus is never just a job - it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.
We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives.
With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.
About Us
As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecti

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