Project Officer

1 month ago

Melbourne, Australia Department of Education Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Education

**Salary**: $95,102 - $107,905

Occupation: Projects

Reference: VG/DE/SW/20012395X3

Project Officer

**_ Multiple fixed-term opportunities are available_**

The Schools Human Resource Division is seeking Project Officers to support the planning and administration of targeted workforce initiatives within the Pre-service teacher Projects and Initiatives team.

**About Schools Workforce Group**

The Schools Workforce Group supports and strengthens our school's workforce and will drive the recruitment approach for thousands of new teachers joining the government school system.

The Schools Workforce group consolidate the critical work across the following areas:

- Developing school workforce supply and demand strategies and initiatives
- Support the attraction and retention of teachers in Victorian government schools
- Provide high-quality HR and recruitment services
- and provide policy and employee relations advice.

**About the Role**

The team contributes to developing implementation for priority projects to support the teaching workforce. You will be responsible for preparing project plans, monitoring and reporting on project status, contributing to risk and issue management, establishing and maintaining relationships with stakeholders, participating in and facilitating project meetings, preparing a range of project documents including business cases, contract administration, financial reporting and project governance support for other investment decisions (e.g. contract variations).

**Your duties will include**:

- Prepare and review project documentation including reports, plans, budgets and briefing materials for senior management and stakeholders
- Organise, participate in and facilitate project meetings, provide secretariat support for complex/contractual meetings and follow up on action items
- Undertake research and analysis, and prepare advice to the Senior Project Officer and/or Manager and other staff on project-related matters including operational communications and consultation strategies
- Establish and maintain the project schedules and work breakdown structure including monitoring work against the baseline and reporting on status
- Establish and maintain effective relationships with key stakeholders to create mutually beneficial partnerships essential to the success of the project
- Contribute to proactive risk and issue management, recommend options and solutions, maintain the risk and issue register and produce reports as required
- Assist in the development and implementation of new and improved processes to support the delivery of project objectives
- Perform other project site and administration tasks as required.

**Qualifications and Experience**
- Project implementation, including strong analytical, conceptual, and written communication skills
- Planning and managing timeframes under limited direction including being flexible and adaptable to changing priorities
- Collaborate and build relationships within the department, government, and with external stakeholders
- Previous experience with managing sensitive personnel data and contract management
- Conveys specialist concepts and policies to stakeholders
- Fosters an inclusive, supportive, and collaborative culture
- Relevant tertiary qualification desirable but not required

**How to apply**

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role in line with the duties, required capabilities and the Key Selection Criteria.

For more details regarding this position please see attached position description.

Applicants requiring adjustments can contact the nominated contact person.

**Applications close 01/11/2024.

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