Executive Assistant to Executive Director Nsw State

3 weeks ago

Sydney, Australia Alexander Appointments Full time

$48 per hour + Super | 38hours per week
- NSW State Government | Eveleigh & Sydney Olympic Park Location
- ASAP Start | Estimated 3month assignment, strong potential to extend
- **$48 per hour + Super | 38hours per week**:

- **NSW State Government | Eveleigh & Sydney Olympic Park Location**:

- **ASAP Start | Estimated 3month assignment, strong potential to extend**

**About Alexander Appointments**

**About the Company**
Our NSW State Government client is committed to providing mobile health services for the community of NSW.

**Why Apply?**
- Gain Public Sector experience and skills that are pivotal to developing your career within Government
- Rewarding opportunity to support emergency services and the NSW Community

**About the Role**
They are currently seeking a professional and experienced Executive Assistant to join their team in Eveleigh with a relocation to Sydney Olympic Park later in 2023. This is an estimated 3month temporary assignment, with a strong potential to extend.

Working within the Aeromedical Operations Division, you will be required to provide a wide range of executive and administrative support services to the Executive Director and their respective divisional teams to achieve organisational goals

**Responsibilities**
- Act as first point of contact on behalf of the Executive Director
- Screen and triage incoming calls, answer inquiries in an accurate and timely manner
- Complete diary management
- Scheduling and coordinating meetings, workshops and seminars including setting up, catering, equipment and overall presentation
- Prepare high level documentation including requests for advice, briefs, meeting minutes, agenda’s, correspondence, reports and presentation material
- Conduct research, gather and collate information to assist in informed decision-making outcomes
- Logistical support including travel, accommodation and fleet management
- Manage, sort and distribute incoming and outgoing mail
- Manage and maintain office equipment and stationery
- Manage and process invoices, petty cash and other financial administrative duties
- Work collaboratively with a wide range of stakeholders to facilitate engagement and contribution of ideas
- Records and database management ensuring high integrity, accuracy and confidentiality
- Contribute to development and implementation of innovative improvement strategies to mitigate risk
- Ensure compliance with Departmental policies and procedures

**About you**
- Previous experience working within a complex/sensitive environment
- Health or NSW Public Sectors experience highly advantageous
- Impeccable communication skills, both verbal and written
- Superior organisational skills with the ability to multi-task and prioritise conflicting deadlines
- Takes initiative, with the ability to work independently
- High attention to detail
- Strong computer literacy skills and proficiency with MS office Suite and TRIM

***

**Requirements**:

- Demonstrated Executive Assistant experience providing support at Executive Director level
- Willingness to undergo a National Police Check
- Fully COVID vaccinated or medically exempt
- Ability to commence and commit to the duration of the assignment

**How to Apply**
**Only suitable applicants will be contacted**.

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