Executive Assistant

3 weeks ago

Sydney, Australia NSW Home-base Full time

**Executive Assistant to State Manager NSW/ACT**

**Role**: Full-Time

**Location** - NSW Office (Neutral Bay)
- Are you interested in taking your career to the next level, where every day is an opportunity to make a difference in healthcare?

Do you thrive in a fast-paced environment and have a knack for keeping things organized and running smoothly?
- Are you ready to take on a role that offers both challenge and reward, because, we want to hear from you

As the Executive Assistant to our State Manager NSW/ACT, you will be the backbone of our executive team, ensuring seamless operations and effective communication across the organization and at the heart of our operations, playing a key role in supporting our leadership team. This role is central to our operations, requiring a proactive individual with strong communication skills and the ability to manage a wide range of administrative tasks efficiently and effectively.

**Key Responsibilities**:

- Coordinate the State Manager's schedule, including meetings, appointments, and travel arrangements.
- Prepare meeting agendas, presentations, and other materials; take and distribute meeting minutes as needed.
- Act as a key point of contact for internal and external stakeholders, ensuring clear and effective communication.
- Assist in the preparation of reports, documentation, and presentations for both internal and external use.
- Support the planning and execution of events, conferences, and off-site meetings.
- Maintain accurate and organized records and filing systems.
- Prepare and share approved updates about NSW/ACT State Group activities through internal and external channels such as LinkedIn or to relevant internal teams.
- Manage the operation of the Sydney Office to ensure a great experience for all users and guests, which will include but is not limited to managing and/or coordinating aspects of safety, user access, property/facilities matters.

**What we’re looking for**:

- Organizational Wizard: You can juggle multiple tasks without breaking a sweat and have experience as an Executive Assistant or Senior level Administrator. Scheduling, coordinating, and managing details come naturally to you.
- Proactive Problem-Solver: You don't just identify problems; you solve them. You're resourceful, adaptable, and always a step ahead.
- Tech-Savvy: You have a solid grasp of Microsoft Office Suite and can quickly learn new tools to streamline workflows.
- Team Player: You thrive in a collaborative environment, building strong relationships across the organization.

**Culture**:

- Competitive Compensation: We offer an attractive salary and benefits package, recognizing the value you bring to our team.
- Growth Opportunities: Healthscope is committed to your professional development, with pathways for career advancement.
- Work-Life Balance: Enjoy a supportive work environment that values your well-being.
- Diverse and Inclusive Culture: We embrace diversity and are committed to creating an inclusive workplace.

**Why Healthscope?**
At Healthscope, we believe that exceptional care begins with exceptional people. We're a dynamic and innovative healthcare provider; with 38 hospitals nationwide, we pride ourselves on being Australia’s only national private hospital operation and healthcare provider. Our commitment to excellence, innovation, and patient-centred care drives everything we do. Our team is at the forefront of healthcare, providing high-quality services and supporting a diverse patient base.

Now, we're looking for a dynamic Executive Assistant to support our State Manager NSW/ACT and play a crucial role in our ongoing success.

**Other benefits to consider**:

- Discounted health insurance and spa vouchers, access to Fitness Passport, novated leasing and more.
- Continuous professional development, education & support provided to encourage growth.

We pride ourselves on working with **talented, passionate and caring** people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

**_Come and be the difference in our patient's lives_****

**Applications close**: 4th July 2024

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