Team Administrator
3 weeks ago
**Who we are**:
Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.
**_ Urbis shaping futures, your way_**
**The Opportunity**:
Are you an organised, self-motivated individual with a passion for taking initiative and making things happen? We're on the lookout for a dynamic Team Administrator to support our high-performing Foresight, Strategy & Impact team. If you're passionate about delivering top-notch administrative support and enjoy taking on exciting, diverse challenges, this is the role for you.
In this position, you'll be at the heart of our team, using your exceptional organisational, communication, and time management skills to keep everything running smoothly. With plenty of room to grow and develop, you'll take on exciting challenges that will keep you learning and evolving.
If you're ready to make a real impact and become a key part of an innovative, forward-thinking team, we would love to hear from you.
- Applicants with pre-planned holidays during this festive period are still encouraged to apply._
**You will**:
- Provide proactive administrative support to FSI Directors and the wider national team;
- Extensive document preparation, compiling, formatting, word processing and data entry;
- Coordinate travel, diary management, client meetings, team meetings and events;
- Assist with tender submissions by becoming an Urbis 'tender champion';
- Provide technical support on all Microsoft Office Suite programs and expense management system (Concur);
- Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing;
- Prepare presentations, project sheets and capability statements;
- Collaborate around continuous improvement of existing administrative systems; and
- Learn alongside an experienced team of administrators.
**About You**:
- Demonstrated experience in a similar role
- Brings a positive and 'can do' attitude
- Ability to provide customer/client-service to a professional standard
- Ability to manage multiple requests on the go
- Ability to develop strong rapport with team members
- High attention to detail
- Be able to adapt to change at a fast pace
- Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)
**Why Urbis?**
- Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
- Active mentorship by the best in the business, development of career goals and support in achieving them.
- Investment in ongoing training with all employees provided with an annual budget.
- Monthly morning teas and regular social events to celebrate professional and personal wins.
Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.
**How to Apply?**
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
-
Salesforce Administrator
3 months ago
Melbourne, Australia Team Global Express Full timeAs a **Salesforce Administrator **at **Team Global Express **, you’ll play a pivotal role in our digital transformation journey. This position offers an exciting opportunity to develop and grow our Salesforce CRM platform from the ground up. With your expertise in Salesforce best practices, problem-solving skills, and passion for enhancing business...
-
Administration Officer
1 week ago
Melbourne, Australia Team Global Express Full timeWe have an exciting opportunity for you to join our Time & Attendance team on a **12-month fixed-term contract**, with the potential for extension. As a **Time & Attendance Administration Officer**, you will play a crucial role in ensuring the timely and accurate processing, exception reporting, and auditing of Time and Attendance data. Your efforts will...
-
Team Administrator
8 months ago
Melbourne, Australia Sharp & Carter Full timeSupportive management | Hybrid working - Modern office space | Opportunity to progress - Competitive salary | Social club | Employee discounts **About the role** Are you a proactive, highly organized individual with a passion for supporting teams and ensuring smooth operations? We're searching for a skilled Team Administrator to play a pivotal role in...
-
Team Administrator
7 months ago
Melbourne, Australia URBIS Full time**Who we are**: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people be themselves and to create meaningful, environmentally friendly cities and communities. Work with us because we want to make a difference, be innovative and be problem solvers. The skills you have are important...
-
Team Administrator
7 months ago
Melbourne, Australia Sharp & Carter Full timeBased in Hawthorn - 10 minute walk from the train station - Social events | Training & development | Health & wellness iniatives - 2 days WFH per week | Supporting the Audit team **About the role** In this position, you'll be an integral member of the Audit team, offering crucial administrative support to the team. Collaborating with a team of five other...
-
Team Administrator
2 weeks ago
Melbourne, Australia KordaMentha Full timeAt KordaMentha, we are looking for a proactive and detail-oriented Team Administrator to join our high-performance team. This is more than just an administrative role - it's an opportunity to be a vital part of a dynamic, fast-paced environment where your contributions will directly impact the success of our team and the firm as a whole. As a Team...
-
Team Administrator
2 months ago
Melbourne, Australia People2People Full timeFast paced team administrator role in a professional services environment! Full time permanent position | Immediate start available Excellent opportunity for somebody looking to take the next step in their career! With over 100 years in the accountancy and advisory space, this organisation is well known across the globe as specialists...
-
Team Administrator
7 months ago
Melbourne, Australia URBIS Full time**Who we are**: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a...
-
Team Administrator
6 months ago
Melbourne, Australia Sharp & Carter Full timeChic and refurbished office space in Fitzroy | Close to local cafes - Learning & development yearly bonus | Supportive & flexible management - Part time (school hours) or full time based on your lifestyle **About the role** As the Team Administrator, you'll be at the heart of this organisation's mission, working closely with the Office Manager to ensure...
-
Team Administrator
6 months ago
Melbourne, Australia Turner & Townsend Full time**Company Description** Are you interested in working on some of the world’s most exciting projects, with some of the world’s leading businesses? At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a...
-
Team Administrator
6 months ago
Melbourne, Australia Downer Group Full time**Downer Transport & Infrastructure** connects people and communities. Our 6,500-strong team builds, manages and maintains over 50,000 kilometres of road networks across Australasia and, in New Zealand and the Pacific Islands, construct critical civil and commercial infrastructure. Whether we’re providing the asphalt to reseal a major highway, building a...
-
Administration Team Lead
6 months ago
Melbourne, Australia Contour Personnel Pty Ltd Full timeLead a team of five Team Administrators - Office & Facilities Management for Melbourne office - Values-led organisation Contour Personnel is a Talent Acquisition, HR & Business Advisory Consultancy with over fifty years’ combined experience across executive search, workforce planning, recruitment, and HR consulting. We tailor our people solutions to help...
-
Team Administrator
1 month ago
Melbourne, Australia KordaMentha Full timeJob DescriptionWe're seeking a proactive and detail-oriented Team Administrator to support our team in achieving our goals and delivering exceptional results.As a Team Administrator at KordaMentha you will play a crucial role in providing administrative support to our team, ensuring smooth operations and efficient communication. You'll be responsible for...
-
Administration Team Leader
7 months ago
Melbourne, Australia Monash Health Full timeLocation: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 65513 **Monash Health Imaging is seeking an...
-
Team Administrator
7 months ago
Melbourne, Australia Pinsent Masons Full time**About Pinsent Masons** Pinsent Masons is one of the world’s leading law firms, with a rapidly growing presence in Australia built on a reputation for outstanding work for clients and genuine care for its people. We focus on five key sectors: Advanced Manufacturing & Technology, Energy, Financial Services, Infrastructure and Real Estate. Our practice...
-
Team Assistant
7 months ago
Melbourne, Australia Ashurst LLP Full time**The Opportunity** We are currently looking to recruit a Team Assistant (Administrator) to join our Melbourne office on a permanent basis. This role would suit someone with prior administration experience seeking the opportunity to progress into a Practice Executive (Executive Assistant/Legal Secretary) role in the future. Joining as a Team Assistant...
-
Administration Team Leader
1 month ago
Melbourne, Australia The Royal Children's Hospital Full timeLocation: Melbourne | Parkville Job type: Full Time - Fixed Term Organisation: The Royal Children's Hospital **Salary**: $83,657 - $92,482 Occupation: Medical and Nursing Reference: 12531 **About The Role**: This is a Full-Time, Fixed-Term position at 80 hours per fortnight at Gatehouse Sexual Assault Service at The Royal Children’s Hospital (RCH),...
-
Administration Team Leader
4 months ago
Melbourne, Australia Alfred Health Full time**Alfred Health** Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. - **Full Time Position until June 2025 (80hrs per f/n)**: - ** Administration...
-
Junior Team Administrator
7 months ago
Melbourne, Australia McGrathNicol Full timeMcGrathNicol is a specialist Advisory and Restructuring firm, helping businesses improve performance, manage risk, and achieve stability and growth. We are looking for an energetic Team Administrator to join our Melbourne based, Clients & Markets team. You will be responsible for providing administrative and operational support to help the team execute...
-
Administrative Team Lead
3 weeks ago
Melbourne, Victoria, Australia Engage Personnel Full timeAbout Our ClientOur client is a reputable accounting firm with a strong presence in the city. They are seeking an experienced leader to oversee their administration team on a full-time basis.Job DescriptionThe successful applicant will possess excellent leadership, technology, and communication skills, enabling them to effectively manage a team of six...