Team Administrator

7 months ago


Melbourne, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way

**The Opportunity**:
Urbis is seeking a team administrator to join our Economics and Property team in Melbourne
This opportunity is suited for a proactive individual, who is tech savvy and wanting to gain valuable experience providing high quality administrative support to a high performing business unit.
The team administrator will deliver secretarial, document production and administrative support, achieved through exceptional personal organisation and time management.

**You will**:

- Create relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
- Coordinate team meetings, marketing activities, events and resources;
- Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting;
- Coordination of tender responses and document production generally, in a fast and accurate manner;
- Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
- Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
- Complete other duties as directed.

**About You**:

- Demonstrated experience in a similar role supporting multiple stakeholders.
- Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
- Experience using the systems - BST *desirable
- High proficiency in both spelling and grammar
- Exceptional time management and organisational skills

Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.

How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.



  • Melbourne, Australia Team Global Express Full time

    As a **Salesforce Administrator **at **Team Global Express **, you’ll play a pivotal role in our digital transformation journey. This position offers an exciting opportunity to develop and grow our Salesforce CRM platform from the ground up. With your expertise in Salesforce best practices, problem-solving skills, and passion for enhancing business...


  • Melbourne, Australia Team Global Express Full time

    We have an exciting opportunity for you to join our Time & Attendance team on a **12-month fixed-term contract**, with the potential for extension. As a **Time & Attendance Administration Officer**, you will play a crucial role in ensuring the timely and accurate processing, exception reporting, and auditing of Time and Attendance data. Your efforts will...

  • Team Administrator

    7 months ago


    Melbourne, Australia Aspect Personnel Full time

    Mid-size consultancy with friendly relaxed culture - Strong MS Office skills and helpful manner - Immediate start available **The company**: Leading Engineering consultancy servicing the Melbourne market for over 20 years and offices nationally. Busy team with a positive, friendly working environment and excellent staff tenure across the business. A...

  • Team Administrator

    1 week ago


    Melbourne, Australia Contour Personnel Pty Ltd Full time

    Collaborative work environment with a passionate team - Opportunities for development & career progression - Work from home 1-2 days per week Contour Personnel is a Talent Acquisition, HR & Business Advisory Consultancy specialising in the engineering and construction sectors. Combining over fifty years’ experience across global executive search,...

  • Team Administrator

    7 months ago


    Melbourne, Australia Contour Personnel Pty Ltd Full time

    Southbank location - Clear development and progression pathways - Work from home 1-2 days per week Contour Personnel is a Talent Acquisition, HR & Business Advisory Consultancy specialising in the engineering and construction sectors. Combining over fifty years’ experience across global executive search, workforce planning, recruitment, and HR consulting,...

  • Team Administrator

    7 months ago


    Melbourne, Australia Charterhouse Full time

    A unique opportunity for an experienced Administrator who would love to take the next step as a Team Assistant - **Global Consulting Firm**: - **Fully Flexible Working Environment**: - **Administration Support - People & Culture Team**: - **CBD**: - **$70 pkg** - Be part of an award-winning Global Consulting firm, who has a presence in over 80 countries....

  • Team Administrator

    7 months ago


    Melbourne, Australia URBIS Full time

    **Who we are**: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people be themselves and to create meaningful, environmentally friendly cities and communities. Work with us because we want to make a difference, be innovative and be problem solvers. The skills you have are important...

  • Team Administrator

    7 months ago


    Melbourne, Australia Sharp & Carter Full time

    Based in Hawthorn - 10 minute walk from the train station - Social events | Training & development | Health & wellness iniatives - 2 days WFH per week | Supporting the Audit team **About the role** In this position, you'll be an integral member of the Audit team, offering crucial administrative support to the team. Collaborating with a team of five other...

  • Team Administrator

    6 days ago


    Melbourne, Australia URBIS Full time

    **Who we are**: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a...

  • Team Administrator

    1 hour ago


    Melbourne, Australia Aspect Personnel Full time

    Team administration working alongside creative individuals - Versatile and busy role - Friendly team environment **The Company**: A highly reputable and leading multi-disciplinary Consultancy, with a welcoming office and a friendly, team-focused environment. Based in the **Inner East suburbs,** and easily accessed by public transport links. **The...

  • Team Administrator

    3 weeks ago


    Melbourne, Australia KordaMentha Full time

    At KordaMentha, we are looking for a proactive and detail-oriented Team Administrator to join our high-performance team. This is more than just an administrative role - it's an opportunity to be a vital part of a dynamic, fast-paced environment where your contributions will directly impact the success of our team and the firm as a whole. As a Team...

  • Team Administrator

    6 months ago


    Melbourne, Australia Sharp & Carter Full time

    Chic and refurbished office space in Fitzroy | Close to local cafes - Learning & development yearly bonus | Supportive & flexible management - Part time (school hours) or full time based on your lifestyle **About the role** As the Team Administrator, you'll be at the heart of this organisation's mission, working closely with the Office Manager to ensure...

  • Team Administrator

    1 month ago


    Melbourne, Australia URBIS Full time

    **Who we are**: Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and...

  • Team Administrator

    7 months ago


    Melbourne, Australia Turner & Townsend Full time

    **Company Description** Are you interested in working on some of the world’s most exciting projects, with some of the world’s leading businesses? At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a...

  • Team Administrator

    2 hours ago


    Melbourne, Australia URBIS Full time

    **Who we are**: Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a...

  • Team Administrator

    3 hours ago


    Melbourne, Australia KordaMentha Full time

    **Company Description** Since 2002, KordaMentha has been entrusted with some of the region’s most complex and sensitive commercial situations. We are an advisory and investment firm at heart, helping corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value. But we are so much more than that. Fiercely...

  • Team Administrator

    7 months ago


    Melbourne, Australia Downer Group Full time

    **Downer Transport & Infrastructure** connects people and communities. Our 6,500-strong team builds, manages and maintains over 50,000 kilometres of road networks across Australasia and, in New Zealand and the Pacific Islands, construct critical civil and commercial infrastructure. Whether we’re providing the asphalt to reseal a major highway, building a...

  • Team Administrator

    7 months ago


    Melbourne, Australia Colliers International Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000...

  • Team Administrator

    7 months ago


    Melbourne, Australia Becks Wiggins Stokes Full time

    Come and work for one of the best Accounting Firms in Melbourne. Our client, a long-established mid-sized firm located on the city fringe, is seeking a dedicated Team Administrator to provide essential support to the Partner and Manager. This is an exciting opportunity to work in a diverse and challenging role while enjoying competitive remuneration,...

  • Team Administrator

    1 week ago


    Melbourne, Australia Colliers International Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000...