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Office Assistant

3 months ago

Melbourne, Victoria, Australia Class Super Full time
HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work.

Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (

ASX:
HUB)


We have an exciting opportunity for an
Office Assistant to join our HUB24 business on a full-time basis for an initial 2 month fixed term contract commencing Monday 22nd April to 28th June.


This role will sit in our HUB office
in Melbourne CBD 5 days per week with some flexibility offered when required.

An excellent opportunity for someone who is interested in doing a little more than a traditional office assistant position In addition to the traditional office coordination, you will also have the opportunity to be crossed trained in Corporate Actions.

Come be the face of HUB24 and help us create an awesome experience for our employees

Office Administration Duties:

  • Daily management of all inward and outward mail, including Post Box Collection, mail distribution and nightly preparation for collection.
  • Daily management of the office, including keeping all areas of the office neat and tidy, dishwasher, printer stationery and maintenance, ordering stationery and other office requirements including groceries.
  • Completing adhoc task assigned by the General Manager of Non-Custody Operations.
  • Management of all inward mail, including opening, sorting, scanning, checking and filing electronically.

Cross Training with the Corporate Actions Team:

  • Investigate where necessary any discrepancies & either resolve or escalate.
  • Advise & monitor notifications of elections to custodians / counterparties.
  • Lodging registry services documentation to domestic and international registries / taxation authorities.

Skills and Performance Assessment:

  • Highly focused, organised and selfdirected
  • Superior communication and presentation skills
  • Ability to build and maintain rapport with clientele
  • High degree of accuracy and attention to detail
  • An enthusiastic, motivated and professional approach to work
  • Team player who can work autonomously
  • Ideally tertiary qualifications or study in a financial services related discipline (not a deal breaker)

THE HUB24 STORY
We think creatively and we're not constrained by traditional thinking or barriers to success.

We're led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients.

We are here to lead change and are committed to empowering better financial futures for more Australians.

_ HUB24 Employee Benefits _

_ _

Employee Share Scheme:
Receive tax free shares on an annual basis (permanent employees only).

Unlimited Access to LinkedIn Learning:
Learn, grow, and develop with us.

Special Leave:

Purchase 2 extra weeks of additional leave per year on top of your standard 4 weeks, plus an extra 5 days if you use your 20 days of leave within 12 months.


Volunteer Day: 1 day Volunteer Day to use on your charity of choice.

Enhanced Parental Leave:
We offer 12 weeks of paid parental leave in addition to statutory government leave.

Flexible Working:
We offer hybrid working arrangements.

HUBlife:
Enjoy a huge range of discounts including health, wellness and financial with our corporate partner.

Employee Assistance Program:
Well-being Service provided to you plus your family members.

  • We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so.
- "Delivering innovation that creates value for you and your clients" _

_If you don't feel you fit this role 100%, we would still love to hear from you Tell us what you're interested in - you still might have a skill we didn't realize we needed _
**"We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant."