Company Secretary

2 weeks ago

East Melbourne, Australia VMCH Full time
  • Provide guidance and support to our Board and Board Committees
  • Permanent, part-time (0.8 FTE) role | East Melbourne location
  • Enjoy a competitive salary and excellent NFP salary packaging benefits

About the role

Reporting to both the CEO and Board Chair, the Company Secretary will work closely with the Board Chair EA, Executive Officer and CEO.

This is a senior role within the organisation, which is responsible for the following:

  • Conducting annual Board reviews and organising Board off-site forums
  • Setting up and attending all Board meetings, Sub Committee meetings, and advisory meetings
  • Keeping up to date with any legal, regulatory, or other changes that may impact VMCH’s approach to corporate governance.
  • Timely and accurate preparation of Board minutes
  • Provide governance support to the Board and senior leadership, offering advice on corporate governance and risk management.
  • Maintain statutory registers and records, ensuring accurate and timely filing of documents with regulators.
  • Prompt distribution of Board papers
  • Organising catering and coordinating Board retreats and planning days
  • Proofreading and formatting reports
  • Providing briefing notes to the CEO and Chair
  • Orientation of all new Board members

About you

Relevant tertiary qualifications in governance, business, or a related field.

You hold a Membership of Governance Institute of Australia or Equivalent.

Extensive experience in a company secretarial function within a regulated industry/sector, ideally in a not-for-profit context.

You have outstanding communication and interpersonal skills with the ability to work in consultation and collaboration with Board members and senior stakeholders.

Highly organised and proactive, you maintain focus and motivation for critical compliance and administrative tasks.

You have excellent written communication and analytical/numerical skills, including a demonstrated ability to think critically, interpret and present insights from data, and provide proactive solutions.

Your attention to detail is second to none and you have a continuous improvement mindset.

Why VMCH?

Because the people we employ make it a great place to work In addition, VMCH will provide you with:

  • A rewarding and supportive work environment, with opportunities for professional development and career progression. 
  • A competitive salary plus salary packaging benefits that can increase your take-home pay. 
  • A flexible and family-friendly work culture, with wellbeing initiatives and paid parental leave. 
  • Employee assistance program including employee, manager, career, conflict, nutrition and lifestyle, money, family, and legal assistance.
  • Discounted private health insurance, school holiday programs and car hire.
  • The opportunity to open a high-interest savings account with our banking partner.
  • We value diversity, champion inclusion, and encourage applicants from all backgrounds, and with all abilities, to consider joining our vibrant community.

About us

Here at VMCH our services are as diverse as the people we support. As a for-purpose organisation, love, joy, hospitality, and courage aren’t just words to us, they guide us in everything we do. While we’ve been around for over a century, we’re always moving forward. We stay true to who we are by supporting people and families to live their best lives, providing a place to call home and spaces to learn and grow.

If you meet the above criteria and are passionate about making a positive difference in people’s lives, we would love to hear from you.

To work at VMCH, you will be required to supply proof of work rights, an Australian Criminal History Check, Evidence of Flu and Covid Vaccinations, a Victorian Employee Working with Children Check and comply with Child Safety standards. You may also be required to supply an International Police Check. 

We do not accept unsolicited resumes, emails and phone calls from recruitment agencies.

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