Company Secretary

1 month ago

Melbourne City Centre, Australia Guild Group Full time

Job Number:
493563

Work type:
Part Time Permanent

**Location**:
Melbourne (CBD)

Categories:
Leadership & Management

At Guild Group, our people feel truly connected to our purpose and are motivated by it. Focused on the future, we thrive on challenges and learn from each other. Guild Group team members genuinely care about each other and our customers, making a real difference by supporting the people our communities rely on.

This a part-time position and would suit an experienced Company Secretary that requires flexibility however is also flexible to ramp up to full time working hours to accommodate board and special purpose meetings. We expect your regular weekly working hours to be 3 days with some of that time working out of our Collins Street office. We are open to a permanent or contract arrangement.

**About the role**:
As our Company Secretary, you’ll be facilitating the company’s corporate governance processes and holding primary responsibility for ensuring that the board processes run efficiently and effectively.

**A full position description is available on request however the core accountabilities of the role are**:
**Board Responsibilities**:

- Arrange and coordinate Board meetings, including setting the agenda and managing attendance.
- Assist in preparing cover pages with proposed resolutions for meetings.
- Compile and circulate meeting papers to Directors via the online portal.
- Take minutes and ensure actions are taken and followed up to implement decisions.
- Record declarations, conflicts of interest, training, gifts, and entertainment, ensuring compliance with Group policies.
- Facilitate document execution as required by the Corporations Act (CA).
- Assist the Chair and Directors with their governance responsibilities and meeting conduct.
- Manage Directors' induction, resource centre, and annual review processes, providing governance guidance as needed.

**Governance, Compliance & Administration**:

- Carry out other duties related to the corporate administration of the Company including establishing a timetable of corporate actions required during the year pursuant to the Corporations Act (CA)
- Ensure compliance with statutory obligations and timely regulatory filings, including under the Corporations Act (CA).
- Maintain registers, documents, and records, ensuring adherence to legal and constitutional requirements.
- Oversee governance activities, including board/committee meetings, continuous disclosure, and shareholder communications.
- Administer and maintain key systems, including Board Portals, intellectual property registers, and regulatory licenses.
- Prepare and review governance documents, manage meeting logistics, and support corporate governance functions.

**Your background and experience**:

- Chartered Secretary Accreditation (GIA or ICSA) with some **experience gained in general insurance, or the broader financial services arena.**:

- Desired is a tertiary qualification in Law and a post graduate Diploma or equivalent in Applied Corporate Governance
- Strategic thinking ability, excellent leadership and influencing skills
- High-level stakeholder management skills
- Strong research, written and oral communication skills
- Ability to maintain confidentiality on sensitive issues
- Well-developed skills in the Microsoft Office suite of programs including Teams., Diligent or similar Board Administration Portal, DocuSign and electronic data room management systems
- Strong organisational, time management and administrative skills

**Next steps**

**Thrive Together**

**Advertised**: 22 Aug 2024 AUS Eastern Standard Time
**Applications close**: 06 Sep 2024 AUS Eastern Standard Time

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