Assistant Company Secretary

6 months ago

Melbourne, Australia FNZ Full time

As our Assistant Company Secretary here at FNZ, you will provide comprehensive company secretarial and corporate governance support within our organization. You will support the APAC Company Secretary by managing agendas, forward planning, collating and distributing meeting packs, producing draft minutes, and tracking to closure actions arising from meetings for the APAC Board, APAC Risk and Compliance Committee, and the APAC Audit Committee.

Additionally, you will offer support to other Board and Committee meetings as needed, providing guidance and training to colleagues responsible for meeting support. You will also support the Chair, Executive, and Non-Executive Directors of each Board and Committee as necessary.

This role will work closely supporting senior leaders across our APAC business. This is a unique opportunity to grow your career, be it in legal, or in a corporate secretary role.

Your responsibilities will include:
- Developing and maintaining company secretarial policies and procedures, including the Conflicts of Interest Policy and Register, the Board Procedures Manual, and meeting protocols- Ensuring that corporate compliance requirements are met- Overseeing outsourced secretariat services in other APAC jurisdictions- Managing beneficial owner compliance- Filing statutory accounts and other required filings- Managing document execution processes and maintaining systems for filing contracts- Reviewing and maintaining Terms of Reference for Boards and Committees- Supporting the Company Secretary in an annual review of the effectiveness of Boards and Committees- Ideally you will have experience in an Assistant Company Secretary role or similar positions - such as a paralegal, or legal secretary.- You will be confident in working with Senior Leaders and other internal/external stakeholders - both written and in person.- Excellent communication skills - both written and verbal.- Strong time management skills, with demonstratable examples managing conflicting deadlines/processes.-
- Experience in the financial service industry would be beneficial.

Why should you join us?- A hybrid 3+2 model combining working from the office and from home.- A competitive salary and excellent benefits, including full comprehensive health insurance, annual leave, sick days, parental leave and more.- Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies.- We provide global career opportunities for our employees at any of our offices in the UK, Czech Republic, Australia, New Zealand, China and more.

For more information, please

reach out to us
- About FNZ_
- FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back._
- We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution._
- We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA)._
- Together with our customers, we help over 20 million people from all wealth segments to invest in their future._

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