Assistant Company Secretary

6 months ago

Melbourne, Australia MMC Corporate Full time

**Assistant Company Secretary (Subsidiaries)**

**What can you expect?**

The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role. Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New Guinea and Fiji. The team assumes responsibility for all corporate governance processes and provides advice on relevant corporate governance and prudential topics. The Corporate Secretariat (Pacific) team are a key interface with Directors, the People Leadership Team, and other senior leaders within the MMC Pacific business.

Reporting to the Corporate Secretary, Pacific, the Assistant Company Secretary (Subsidiaries) is a key member of the Marsh McLennan (MMC) Corporate Secretariat (Pacific) team and is responsible for the proper functioning of a number of subsidiaries within the MMC group in the Pacific (Australia, Fiji, Papua New Guinea and New Zealand). Several of the subsidiaries hold Australian Financial Services Licenses (AFSL).

The Assistant Company Secretary (Subsidiaries) is a governance leader within the team with overall corporate administration accountability for all MMC Pacific subsidiaries (excluding Mercer Investments (Australia) Limited and Mercer Superannuation (Australia) Limited). The role actively manages a busy schedule of meetings, takes responsibility for maintaining statutory registers, submits all corporate-related ASIC lodgments (eg. 484, 388), and facilitates periodic corporate activities (such as the facilitation of approvals for statutory accounts and solvency resolutions). In a fast-paced, dynamic environment, this role provides corporate governance support to enable Directors to discharge their duties effectively and maintains the legal good standing of our entities.

This is a mid-level position within a busy and complex secretariat, providing support to the Corporate Secretary (Pacific), Directors and Executive Group members.

**We will count on you to**:

- Manage board meeting matters
- Coordinate corporate administration and regulatory filings
- Drive project management and quality management
- Lead and manage process and system development, enhancement, and training
- Other Secretariat ad hoc duties as required.

**What you need to have**:

- Bachelor of Laws or related Bachelor qualifications in a legal / business discipline.
- Member of the Governance Institute of Australia
- Recent experience as an assistant company secretary or company secretary, preferably in a financial services firm.
- Corporations law, ASIC Regulations, and meeting administration experience.
- Technical acumen and proactive, continuous improvement attitude.
- A flexible and agile work style, an ability to adapt to changing circumstances and effectively manage numerous competing priorities.

**What makes you stand out?**
- Excellent interpersonal skills: Builds appropriate, constructive, and effective business relationships throughout the organization; uses diplomacy and tact; is approachable; communicates clearly accurately, and consistently both verbally and in written matters. Employs the principles of active listening and encourages feedback from others.
- Teamwork: Enjoys working in a small high caliber team with high visibility to senior stakeholders. Able to work and liaise with multiple teams and stakeholders, deal with strict deadlines, able to prioritize workloads and help other team members to achieve team goals.
- Action Orientation: Achieves results set by self and others, meets timelines, pushes to achieve stretch goals, and demonstrates enthusiasm, persistence, and tenacity.
- Intellectual Capacity: Deals with new concepts and complexity comfortably. Examines problems carefully and thoroughly and understands their interdependencies. Can pull information and ideas from many sources and see the importance of many factors.
- Work style: Ability to work in a dynamic and fast-moving environment with flexibility to adapt work schedules to meet multiple priorities. Continual focus on process improvement and digitization. Able to discuss confidential and commercially sensitive matters
- Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law._

**Marsh McLennan**

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are

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