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Business Support Officer

3 months ago

Adelaide, Australia HOBAN Full time

Join our dynamic team as a Business Support Officer and play a vital role in enhancing the efficiency of our business support services. Reporting to the Business Operations Manager, you will be responsible for a range of administrative and financial tasks essential for the smooth operation of CEIH. Your contribution will be key to our continuous improvement and strategic success.

About the Role: As a Business Support Officer, you will provide essential administrative and business support services to ensure the smooth operation of CEIH.

Key Responsibilities:

Business and Administrative Services:

  • Develop, implement, and maintain administrative systems and procedures.
  • Ensure effective records management in compliance with the State Records Act 1997.
  • Provide executive support for meetings and conferences, including minute-taking and agenda preparation.
  • Schedule and arrange meetings, bookings, and equipment.

Customer Services and Liaison:

  • Deliver high-quality administrative support, managing correspondence and communications.
  • Maintain effective relationships with internal and external stakeholders, including the Department for Health and Wellbeing.

Financial Management:

  • Prepare, maintain, and reconcile financial reports.
  • Develop and maintain financial procedures to support CEIH's business activities.

Policy and Procedure Development:

  • Contribute to the development of policies and procedures.
  • Participate in decision-making processes related to business support services.

About You:

  • Effective written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Strong organisational skills and the ability to manage multiple priorities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Proven experience in providing administrative and financial management services.
  • Experience in financial reporting and analysis.
  • Familiarity with records management and administrative best practices.
  • Understanding of departmental policies and procedures regarding finance, procurement, and records management.
  • Experience in preparing, editing, and proofreading documents (desirable).
  • Familiarity with the South Australian public sector environment (desirable).
  • Appointment is subject to satisfactory Criminal and Relevant History Screening.
  • Compliance with immunisation requirements.
  • Willingness to participate in Counter Disaster activities if required.

At HOBAN we embrace diversity, inclusion and equal opportunity. We welcome and encourage applications from people from all backgrounds.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments.