Executive Assistant/Office Manager

2 weeks ago

Melbourne, Victoria, Australia Peters Ice Cream Full time $104,000 - $130,878 per year

We are looking for a highly capable and proactive Executive Assistant/Office Manager to provide exceptional support to our senior leadership team. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys managing a wide range of responsibilities with professionalism and discretion.

Key Responsibilities include:

  • Diary management: Coordinate calendars, schedule meetings, and manage appointments;
  • travel coordination: Organise domestic and international travel, including itineraries, and accommodation;
  • office management: Oversee day-to-day office operations, liaise with vendors/contractors, and ensure a well-functioning and professional workspace;
  • expense management: Process and track executive expenses, ensuring accuracy and compliance with company policies;
  • reporting & documentation: Prepare high-quality reports/documents, presentations, and correspondence; manage confidential documents with care; and
  • corporate governance support: Assist with committee meetings, including agenda preparation and follow-up actions.

For the right candidate this role has the flexibility to be either 4 or 5 days per week.

About You

  • Proven experience as an Executive Assistant or in a similar senior administrative role;
  • exceptional organisational and time management skills;
  • strong written and verbal communication abilities;
  • high level of discretion and professionalism;
  • proficiency in Microsoft Office Suite and other business tools; and
  • ability to work independently and collaboratively.

What We Offer

  • Exposure to a successful & innovative global FMCG business with a portfolio of iconic and well-known brands;
  • a dynamic and supportive work environment;
  • competitive salary and benefits;
  • ample free parking;
  • on-site staff shop with weekly discounts and staff canteen with free onsite product; and
  • the chance to make a meaningful impact at the heart of the business.

Who We Are

Peters Ice Cream is Australia's number one ice cream manufacturer, with over 110 years of heritage.  At Peters, our purpose is to help everyone treat life joyfully, now and for years to come.

We are proud of our portfolio of iconic brands, such as Drumstick, Maxibon, Connoisseur and Frosty Fruits. Join a company whose core values are We are Better Together, We Do What's Right, We Take Ownership, We Seek to Improve. Have a look at our website, , to learn more about us.

How to apply

Apply by sending your CV and a cover letter explaining why you'd like to join our team. Please note, we are not accepting applications from agencies.

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