Executive Assistant

20 hours ago

Melbourne, Victoria, Australia Advance Human Resources Full time $60,000 - $120,000 per year

An exciting opportunity is available for an experienced Executive Assistant to support a Senior Executive and manage day-to-day operations, including events, hosting guests, and project management, for a leading, global firm in Melbourne's CBD.

This full-time, permanent role will provide high-level administrative and secretarial support to ensure the company's goals and objectives are achieved.

We are looking for a high-performing, experienced Executive Assistant, who is outcome-driven and capable of delivering quality executive support in a fast-paced environment.

The ability to manage a busy workload with strong responsiveness and attention to detail will be key to your success in this role.

About the role

As part of the responsibilities of this position, the Executive Assistant will support and manage the following:

  • Diary management for one Executive team member
  • Travel & expenses coordination
  • Event support and management
  • Project management support
  • Attending leadership meetings, taking notes, documenting actions, and following up
  • Responsible for all travel and meeting bookings

The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the smooth flow of information to and from the relevant stakeholders. Other key tasks within this position will include:

  • The ability to prioritise tasks so that they are completed effectively, to a high standard, and in a timely manner
  • Liaising effectively and efficiently with staff at all levels
  • Liaising with various external organisations

This position is a full-time, on-site, Monday to Friday.

About you

To succeed in this role, you will have a professional and proactive approach, with a commitment to ensuring the efficiency and effectiveness of the Executive Office's administrative function.

We are looking for a candidate with the following skills and experience:

  • Experience in a corporate organisation
  • Highly organised with the ability to coordinate processes and improve efficiencies within the Executive Office
  • High attention to detail
  • Advanced written and verbal communication skills
  • The ability to work under pressure, with excellent prioritisation skills
  • Discretion and the ability to maintain confidentiality
  • Well-presented and reliable
  • Ability to work autonomously and as part of a team
  • Collaborative and positive team player

If this role sounds like a great fit for you, APPLY NOW for immediate consideration.

  • Account Executive

    14 hours ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per year

    About Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...

  • Senior Sales Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $120,000 - $180,000 per year

    Company Overview:This privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges.Backed by...

  • Executive Assistant

    21 hours ago

    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $80,000 - $120,000 per year

    Executive Assistant to the Chief Executive & Board Chair - The Royal Melbourne HospitalThe Royal Melbourne Hospital (RMH) is seeking a highly experienced and professional Executive Assistant to provide full executive support to the Chief Executive & Board Chair. This is an outstanding opportunity to step into a significant EA role at the centre of one of...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $104,000 - $130,878 per year

    An exciting opportunity for a Executive Assistant to join the Management Team of a prestigious global law firm. This 5-month contract has strong potential for extension and offers exposure to senior stakeholders in a supportive and collaborative environment. As the Executive Assistant to the Management Team, you will play a pivotal role in providing...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Randstad - Business Support Full time $60,000 - $90,000 per year

    Executive Assistant - Not-for-Profit & Education SectorOn behalf of our valued clients, Randstad is seeking a highly organised and proactive Executive Assistant to support senior leadership teams across the not-for-profit and education sectors.This is a fantastic opportunity for a motivated professional who is passionate about making a tangible impact within...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Full time $90,000 - $120,000 per year

    Executive Assistant – Investment Coordination Temporary Full-Time | Complex, High-Visibility Role We are seeking a proactive, highly organised Executive Assistant to support a high-performing Investment team within a large, listed corporate environment. This is a broad, business-critical role that goes well beyond traditional EA...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Full time $104,000 - $130,878 per year

    Executive Assistant - Investment Coordination Temporary Full-Time | Complex, High-Visibility RoleWe are seeking a proactive, highly organisedExecutive Assistantto support a high-performing Investment team within a large, listed corporate environment.This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be...

  • Executive Assistant

    4 days ago

    Melbourne, Victoria, Australia Tenants Victoria Full time $72,000 - $108,000 per year

    Permanent Executive Assistant role to CEO in dynamic Not for ProfitMake a meaningful impact for Victorian renters facing housing challengesCompetitive salary FTE $87,000 plus Salary Packaging and additional days of leaveFull-time (or 0.8 FTE) with a requirement to be onsite with the CEO on those daysThe OrganisationTenants Victoria stands at the forefront of...

  • Executive Assistant

    2 days ago

    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $90,000 - $120,000 per year

    Executive Assistant to the Chief Executive & Board ChairThe Royal Melbourne HospitalThe Royal Melbourne Hospital (RMH) is seeking a highly skilled Executive Assistant to support the Chief Executive & Board Chair. This is a rare opportunity to play a pivotal role at one of Victoria's leading health services.Key ResponsibilitiesAct as the first point of...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Hudson Full time $80,000 - $120,000 per year

    Executive AssistantNot-for-Profit Organisation | Hybrid Environment | Highly Attractive Salary Package Primary Objective This is a pivotal position providing executive-level administrative and secretarial support to the Branch Director, as well as facilitating communication with senior leaders, government representatives, and external stakeholders. The...