Executive Assistant

10 hours ago

Melbourne, Victoria, Australia Advance Human Resources Full time $60,000 - $120,000 per year

An exciting opportunity is available for an experienced Executive Assistant to support a Senior Executive and manage day-to-day operations, including events, hosting guests, and project management, for a leading, global firm in Melbourne's CBD.

This full-time, permanent role will provide high-level administrative and secretarial support to ensure the company's goals and objectives are achieved.

We are looking for a high-performing, experienced Executive Assistant, who is outcome-driven and capable of delivering quality executive support in a fast-paced environment.

The ability to manage a busy workload with strong responsiveness and attention to detail will be key to your success in this role.

About the role

As part of the responsibilities of this position, the Executive Assistant will support and manage the following:

  • Diary management for one Executive team member
  • Travel & expenses coordination
  • Event support and management
  • Project management support
  • Attending leadership meetings, taking notes, documenting actions, and following up
  • Responsible for all travel and meeting bookings

The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the smooth flow of information to and from the relevant stakeholders. Other key tasks within this position will include:

  • The ability to prioritise tasks so that they are completed effectively, to a high standard, and in a timely manner
  • Liaising effectively and efficiently with staff at all levels
  • Liaising with various external organisations

This position is a full-time, on-site, Monday to Friday.

About you

To succeed in this role, you will have a professional and proactive approach, with a commitment to ensuring the efficiency and effectiveness of the Executive Office's administrative function.

We are looking for a candidate with the following skills and experience:

  • Experience in a corporate organisation
  • Highly organised with the ability to coordinate processes and improve efficiencies within the Executive Office
  • High attention to detail
  • Advanced written and verbal communication skills
  • The ability to work under pressure, with excellent prioritisation skills
  • Discretion and the ability to maintain confidentiality
  • Well-presented and reliable
  • Ability to work autonomously and as part of a team
  • Collaborative and positive team player

If this role sounds like a great fit for you, APPLY NOW for immediate consideration.

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