Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia Prezzee Full time $60,000 - $90,000 per year

About the role

We're looking for a highly organised, proactive, and people-focused Executive Assistant to join our team in Melbourne. In this role, you'll support members of our Executive Leadership Team (ELT) with their day-to-day schedules, communications, and projects—while also taking the lead on office events and culture initiatives across our Melbourne and Sydney offices.

This is a role for someone who loves variety: one day you might be managing executive calendars across time zones, the next planning a team offsite, or ensuring our office is a welcoming and functional space for everyone/

What you'll do

Executive Support

  • Manage complex calendars, meetings, and logistics across multiple time zones for ELT members.

    Prioritise schedules, coordinate internal/external meetings, and prepare confidential documents, reports, and decks.

    Organise meeting administration: agendas, room bookings, logistics, catering, and minutes.
  • Partner with ELT members on ad hoc projects and priorities.

Office & Facilities Management (Melbourne)

  • Keep our Melbourne office running smoothly—clean, welcoming, and fully equipped.
  • Liaise with building management on repairs, maintenance, and compliance.

    Manage seating, floorplans, access passes, visitor logistics, couriers, and supplies.
  • Act as Fire Warden / First Aid Officer (or coordinate others as required).
  • Support onboarding/offboarding with the People team.

Event Planning & Culture Initiatives

  • Lead the calendar of office events for Melbourne & Sydney—bringing cultural moments, celebrations, and team connections to life.
  • Collaborate with the People team to align events with engagement, wellbeing, and company values.
  • Manage end-to-end event delivery—from concept and comms through to logistics and feedback.

What makes you successful

  • Experience supporting C-level executives, ideally in a fast-paced, global organisation.
  • Exceptional organisational and time management skills—you thrive at juggling multiple priorities.
  • Technology: Comfortable with Macs, G-suite, Slack, or similar.
  • Highly detail-oriented, discreet, and professional, with excellent written and verbal communication skills.
  • Hands-on event planning and project management experience.

    A friendly, team-oriented approach with a "no task too small" attitude.

If you're looking for a role where you can grow your EA career, work closely with senior leaders, and make a real impact on team culture and experience, we'd love to hear from you.

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