Executive Assistant

1 week ago

Melbourne, Victoria, Australia Omnicom Group Full time $90,000 - $120,000 per year

Omnicom Media Group

Executive Assistant & Operations Lead

  • Melbourne
  • Full time, Permanent

At OMG (Omnicom Media Group), we have long understood that our success is 100% dependent on our people and the culture we create. Our people deliver market leading communication solutions and it's their knowledge, passion and commitment to our clients that sets us apart, defines us as a desirable place to work and has made us the biggest and most successful communications services network in Australia.

OMG includes the full-service media networks OMG Worldwide, OMD, PHD, and Hearts & Science, as well as specialist agencies, Resolution Digital (Programmatic Activation & Digital Marketing) and Annalect (Consultancy, Data and Analytics).

Your day to day

The role of the OMG Executive Assistant & Operations Lead & is crucial to our company, as you will be at the forefront of ensuring smooth office operations, organising company events, and providing executive assistant support to the Group Managing Directors (MDs).

We are seeking a detail-oriented team player with exceptional communication skills to handle a variety of administrative tasks, including scheduling meetings, managing correspondence, and organising travel arrangements.

  • Executive Support - Managed complex diaries, coordinated meetings, and optimised time for Group MDs, ensuring priorities were aligned with shifting demands.
  • Travel & Logistics - Oversaw seamless travel arrangements for executives and staff, including flights, accommodations, transport, and itineraries.
  • Project & Operations Management - Provided administrative and operational support on special projects, tracked progress, compiled reports, and liaised with teams for alignment.
  • Events & Engagement - Led planning and execution of office events, collaborating with People Team on employee engagement, wellness, recognition, and DE&I initiatives.
  • Office & Change Management - Implemented operational strategies to support organisational changes, drive efficiency, and enhance workplace culture.
  • People & Stakeholder Management - Supervised support staff, maintained confidentiality, and served as liaison between leadership, employees, and external stakeholders.

Who are you?

  • Proven experience in a similar role, demonstrating effective Office Management and Executive Assistant capabilities.
  • A neat, professional appearance and demeanour.
  • Excellent organisational and time management skills with the ability to prioritise tasks appropriately.
  • Strong verbal and written communication skills.
  • Proficiency with MS Office Suite and basic accounting software.
  • A proactive and detail-oriented approach to problem-solving.
  • Self-motivated, with the ability to work both independently and as part of a team.
  • Ability to handle sensitive information with the utmost confidentiality.
  • A team player mindset with a willingness to pitch in and adapt to changing priorities.

Benefits

  • An award-winning company culture that encourages innovation, creativity and growth
  • Flexible working arrangements
  • Work within a diverse team, making positive & meaningful contributions
  • End of year events, loyalty leave and much, much more
  • Continuous development through our mixed learning approach
  • Giving back opportunities

OMG is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We encourage Aboriginal, Torres Strait Islander and people of all backgrounds to apply. If there is one thing that defines OMG, it is the philosophy that nothing is more important than our people. If you are interested in finding out more about this opportunity, please apply now.

  • Account Executive

    2 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per year

    About Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...

  • Senior Sales Executive

    4 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Company OverviewThis privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges. Backed by...

  • Senior Sales Executive

    4 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Company OverviewThis privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges. Backed by...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia SS&C Technologies Full time

    Executive Assistant - 12 Month FTC or PermanentJoin to apply for the Executive Assistant - 12 Month FTC or Permanent role at SS&C Technologies.As a leading financial services and healthcare technology company, SS&C Technologies is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia SS&C Technologies Full time

    Executive Assistant - 12 Month FTC or PermanentJoin to apply for the Executive Assistant - 12 Month FTC or Permanent role at SS&C Technologies.As a leading financial services and healthcare technology company, SS&C Technologies is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare...

  • Executive Assistant

    2 days ago

    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $80,000 - $120,000 per year

    Executive Assistant to the Chief Executive & Board Chair - The Royal Melbourne HospitalThe Royal Melbourne Hospital (RMH) is seeking a highly experienced and professional Executive Assistant to provide full executive support to the Chief Executive & Board Chair. This is an outstanding opportunity to step into a significant EA role at the centre of one of...

  • Executive Assistant

    3 weeks ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Our client is seeking a highly competent Executive Assistant and Office Manager to provide high-level secretarial and administrative support.This role offers the opportunity to work in a dynamic environment, liaising with various internal and external stakeholders.The successful candidate will be instrumental in ensuring the smooth operation of day-to-day...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $104,000 - $130,878 per year

    An exciting opportunity for a Executive Assistant to join the Management Team of a prestigious global law firm. This 5-month contract has strong potential for extension and offers exposure to senior stakeholders in a supportive and collaborative environment. As the Executive Assistant to the Management Team, you will play a pivotal role in providing...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Our client is seeking a highly competent Executive Assistant and Office Manager to provide high-level secretarial and administrative support.This role offers the opportunity to work in a dynamic environment, liaising with various internal and external stakeholders.The successful candidate will be instrumental in ensuring the smooth operation of day-to-day...