Executive Assistant

Executive Assistant to the Chief Executive & Board Chair - The Royal Melbourne Hospital

The Royal Melbourne Hospital (RMH) is seeking a highly experienced and professional Executive Assistant to provide full executive support to the Chief Executive & Board Chair. This is an outstanding opportunity to step into a significant EA role at the centre of one of Victoria's leading health services.

About the Role

As the trusted first point of contact for the Chief Executive and Board Chair, you'll play a pivotal role in protecting the Chief Executive's time, anticipating needs, and ensuring they are well-prepared for high-stakes meetings and engagements.

This is a role for someone with exceptional judgement, outstanding organisational capability, and the confidence to represent the Chief Executive's office with influence when engaging with senior stakeholders across government, healthcare, and the wider community, making your ability to build strong relationships and navigate complexity essential.

Key responsibilities include:

Act as the first point of contact for the Chief Executive & Board Chair, managing enquiries with professionalism, discretion, and sound judgement.

• Manage complex diaries, correspondence, and competing priorities to ensure the Chief Executive's schedule supports their energy, focus, and strategic priorities.
• Prepare, coordinate, and quality-check agendas, board papers, minutes, and reports, ensuring governance processes, deadlines, and compliance requirements are met.
• Build and maintain strong, trusted relationships with internal and external stakeholders, including government, healthcare partners, and community organisations.
• Manage Department of Health and other key stakeholder correspondence, drafting and reviewing communications on behalf of the Chief Executive.
• Schedule, brief, and prepare the Chief Executive for high-level meetings and engagements, ensuring accurate documentation and timely follow-up of actions.
• Coordinate executive and board events, ensuring professional planning and delivery.
• Exercise a high level of discretion, confidentiality, and judgement in managing sensitive information, escalating urgent matters and communicating key developments.

About You

This role will suit a highly skilled Executive Assistant who takes pride in being a trusted partner at the most senior level, bringing professionalism, discretion, and genuine care.

• Stay one step ahead by anticipating the needs of the Chief Executive and Board Chair, ensuring they are always well-prepared and supported.
• Build trusted relationships with the Board, Executive Directors, senior hospital leaders, government officials, and key external partners through kindness, empathy, and respect.
• Adapt seamlessly to the evolving priorities of the Chief Executive, providing reliable, flexible, and responsive support.
• Communicate with confidence and credibility when representing the Chief Executive's office to senior stakeholders across government, healthcare, and the wider community.
• Keep priorities moving with exceptional organisational skills and the ability to manage multiple, often competing, demands.
• Deliver governance, documentation, and reporting with high level accuracy, and attention to detail.
• Manage confidential matters with absolute integrity, discretion, and sound judgement.

Why Join RMH?

• Take on a high-profile, career-defining opportunity supporting the Chief Executive and Board Chair at one of Victoria's largest metropolitan health services.
• Make a meaningful impact where your contributions directly support excellence in patient care, staff experience, and healthcare outcomes.
• Grow your career and skills through exposure to complex governance, senior decision-making, and high-level stakeholder engagement.
• Work in a supportive, collaborative executive office team where values, people, and care come first.

How to Apply

If you are a skilled Executive Assistant seeking your next career-defining role, we'd love to hear from you. Apply now to join The Royal Melbourne Hospital and make an impact every day

Interested?

If you are looking for a challenging role and can demonstrate the above capabilities, connect with us.

For a confidential discussion please connect via the details below.

All appointments are made subject to a satisfactory Criminal History Record Check, and applicable Working With Children Check (WWCC). All RMH employees are required to provide evidence of an immunisation assessment prior to commencement.

Don't delay, apply now - recruitment is ongoing, with interviews commencing as soon as suitable candidates are received.

Click on apply to view the position description

The RMH is proud to be a workplace that champions diversity, inclusion and equality for our staff and our community. Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies, and will consider adjustments to support such applications.