Administration /Office Manager

1 week ago

Melbourne, Victoria, Australia Private Advertiser Full time $60,000 - $120,000 per year

We are a multifaceted accounting, financial planning, and mortgage advisory firm in Box Hill location. Seeking an experienced Office/Administration Manager to join our team in the Accounting side. This is a key position offering direct access to Directors and the opportunity to influence how our business operates.

Our company is seeking a responsible and experienced administrative Officer to take care of an array of administrative duties. This includes managing communications, maintaining records, scheduling appointments, and providing general support to staff. They often serve as the first point of contact for visitors and callers, and may also be involved in tasks like bookkeeping, data entry, and diary keeping.

What We're Looking For

• 5+ years' Similar overall administration/office management experience within accounting

• MUST have Xero experience and a strong understanding of ASIC compliance

• Familiarity with ATO portals, MYOB, XPM (highly regarded)

• Strong organisational and time management skills, with the ability to manage multiple deadlines

• Excellent verbal and written communication skills

• Proficient with Microsoft Office, CRMs, workflow systems, and practice management software

• A proactive, solution-oriented team player

Key Duties and Responsibilities:


• Candidates must hold valid Australian work rights to be eligible for this position


• Coordinating accounting lodgements, deadlines, and compliance requirements through ATO & ASIC portals


• Working with the financial planning team to organise joint client appointments and diary planning


• Managing Directors' diaries, scheduling meetings, and supporting them with mail handling and communication follow-ups


• Preparing and lodging corporate compliance documents and maintaining accurate records


• Handling incoming calls, emails, and correspondence, including drafting and distributing documents


• Organising and maintaining both physical and digital files, including data entry and database management


• Providing assistance to staff with reports, presentations, and general administrative support


• Managing calendars, travel arrangements, and meeting logistics for staff and Directors


• Overseeing day-to-day office operations, including supplies, equipment, and vendor management


• Greeting visitors, responding to client enquiries, and ensuring a professional office environment


• Assisting with financial tasks such as basic bookkeeping, expense tracking, and invoice processing


• Supporting the development and implementation of office policies and procedures

Skills and Qualifications:

  • Communication Skills:

Excellent verbal and written communication skills are essential for interacting with colleagues, clients, and other stakeholders.
- Organizational Skills:

The ability to manage multiple tasks, prioritize effectively, and maintain accurate records is crucial.
- Computer Proficiency:

Familiarity with common office software (word processing, spreadsheets, email) and database management systems.
- Problem-Solving:

The ability to identify and resolve issues independently and efficiently.
- Attention to Detail:

Accuracy and thoroughness are important for tasks like data entry, record-keeping, and financial transactions.
- Customer Service:

A positive and helpful attitude when interacting with visitors and clients.

In your cover letter, please let us know:

  1. What experience do you have with Xero and/or MYOB?
  2. Have you dealt directly with the ATO and ASIC portals? Please give details.
  3. Have you previously worked in an accounting or advisory firm?

RECRUITMENT AGENTS DO NOT CONTACT.

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