Office Administration

2 days ago

Melbourne, Victoria, Australia Hyspec Full time $45,000 - $60,000 per year

About Us

Hyspec Hydraulics has specialized in the design and engineering, manufacture, service, and product sales of mobile and industrial hydraulic equipment throughout Australia for over 30 years. Our reputation is built on quality, innovation, and customer service, and we are seeking an experienced and motivated Office Administrator to join our team.

About the Role

Reporting directly to the General Manager, the Office Administrator is responsible for ensuring that all administrative and procedural requirements for the Sales, Service, and Engineering teams are completed efficiently and accurately.

Key Responsibilities:
  • Enter and maintain accurate employee timesheets in a timely manner.
  • Assist with contractor compliance through online platforms, ensuring all records are current and complete.
  • Process and update new and existing customer account applications.
  • Monitor the office email inbox and respond to inquiries promptly and professionally.
  • Answer incoming phone calls, direct queries, and provide excellent customer service.
  • Order and maintain stock of office consumables to ensure smooth operations.
  • Support general administrative and office duties as required.
Work Hours:
  • 12–16 hours per week
  • Work days: Monday–Tuesday or Monday–Friday (flexibility can be discussed)
Skills & Attributes:
  • Proficiency with MYOB platforms is essential.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Excellent written and verbal communication skills.
  • Ability to multitask and manage competing priorities effectively.
  • Proficiency with Microsoft Office Suite and online platforms.
  • A proactive and professional approach to problem-solving.
What We Offer:
  • A supportive and friendly work environment.
  • Opportunities for growth and development.
  • Competitive salary and benefits.

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