Administration Officer

2 weeks ago

Melbourne, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per year

Administration Officer

We are seeking a proactive and detail-oriented Administration Officer to provide comprehensive administrative support across the organisation. This role will report directly to the Human Resources Manager and will play a critical part in ensuring the smooth and efficient operation of daily office functions, reception duties, site maintenance, and coordination with internal departments and external contractors.

Key Responsibilities:

  • Greet and assist visitors and guests in a professional manner
  • Answer and direct phone calls and emails
  • Manage the reception area to ensure a welcoming and professional environment
  • Manage day-to-day administrative tasks
  • Maintain office supplies and replenish stationery as required
  • Support departments with administrative needs and coordination tasks
  • Monitor and report maintenance issues
  • Liaise with contractors and manage scheduled maintenance activities
  • Ensure the office premises are well-presented, clean, and safe
  • Handle incoming and outgoing mail and courier services
  • Process and track online orders
  • Verify staff time and attendance records
  • Assist in maintaining accurate attendance data
  • Organise and coordinate meetings and internal events
  • Prepare meeting rooms, documentation, and refreshments as required
  • Maintain and update administrative files, records, and documentation
  • Ensure data accuracy and confidentiality
  • Perform additional administrative tasks as required
  • Provide flexible support across all departments as needed.

Key Requirements:

  • Previous experience in an administration or office support role
  • Excellent communication and interpersonal skills
  • Strong organisational and time management abilities
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Ability to multitask and work effectively under pressure
  • Attention to detail and a proactive attitude.

Desirable:

  • Experience in contractor or facilities management
  • Familiarity with online order systems and courier platforms
  • Basic knowledge of time and attendance systems.

As the successful candidate you will thrive in working in a growing organisation and enjoy being a dedicated and committed team member who can make a direct and positive difference. You'll work well under pressure and have experience working in a fast-paced environment. We are growing rapidly and require our employees to embrace change and continuously grow and develop with us.

You'll be joining an inclusive and supportive culture, with a great team environment, committed to the delivery of quality products.

If you feel you would be a fabulous addition to the team, we would love to hear from you

Please submit your cover letter and resume by clicking 'Apply for this job' below.

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