Administration Officer

2 weeks ago

Melbourne, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per year

Administration Officer

We are seeking a proactive and detail-oriented Administration Officer to provide comprehensive administrative support across the organisation. This role will report directly to the Human Resources Manager and will play a critical part in ensuring the smooth and efficient operation of daily office functions, reception duties, site maintenance, and coordination with internal departments and external contractors.

Key Responsibilities:

  • Greet and assist visitors and guests in a professional manner
  • Answer and direct phone calls and emails
  • Manage the reception area to ensure a welcoming and professional environment
  • Manage day-to-day administrative tasks
  • Maintain office supplies and replenish stationery as required
  • Support departments with administrative needs and coordination tasks
  • Monitor and report maintenance issues
  • Liaise with contractors and manage scheduled maintenance activities
  • Ensure the office premises are well-presented, clean, and safe
  • Handle incoming and outgoing mail and courier services
  • Process and track online orders
  • Verify staff time and attendance records
  • Assist in maintaining accurate attendance data
  • Organise and coordinate meetings and internal events
  • Prepare meeting rooms, documentation, and refreshments as required
  • Maintain and update administrative files, records, and documentation
  • Ensure data accuracy and confidentiality
  • Perform additional administrative tasks as required
  • Provide flexible support across all departments as needed.

Key Requirements:

  • Previous experience in an administration or office support role
  • Excellent communication and interpersonal skills
  • Strong organisational and time management abilities
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Ability to multitask and work effectively under pressure
  • Attention to detail and a proactive attitude.

Desirable:

  • Experience in contractor or facilities management
  • Familiarity with online order systems and courier platforms
  • Basic knowledge of time and attendance systems.

As the successful candidate you will thrive in working in a growing organisation and enjoy being a dedicated and committed team member who can make a direct and positive difference. You'll work well under pressure and have experience working in a fast-paced environment. We are growing rapidly and require our employees to embrace change and continuously grow and develop with us.

You'll be joining an inclusive and supportive culture, with a great team environment, committed to the delivery of quality products.

If you feel you would be a fabulous addition to the team, we would love to hear from you

Please submit your cover letter and resume by clicking 'Apply for this job' below.

  • Administration Officer

    4 weeks ago

    Melbourne, Victoria, Australia Refugee Legal Full time

    POSITION: Administration Officer, Refugee Legal OVERVIEW OF ORGANISATION: Refugee Legal is an independent community legal centre specialising in refugee and immigration law, policy and practice.Refugee Legal has been assisting asylum seekers, refugees and disadvantaged migrants in the community and in detention for over 37 years and has substantial casework...

  • Office Administration

    2 weeks ago

    Melbourne, Victoria, Australia Hyspec Full time $45,000 - $60,000 per year

    About UsHyspec Hydraulics has specialized in the design and engineering, manufacture, service, and product sales of mobile and industrial hydraulic equipment throughout Australia for over 30 years. Our reputation is built on quality, innovation, and customer service, and we are seeking an experienced and motivated Office Administrator to join our team.About...

  • Office Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Robert Walters Full time $45,000 - $60,000 per year

    Our client is seeking a dedicated and dependable Office Administrator for their Melbourne office. This is an exciting opportunity to join a dynamic team on a 6-month contract, working part-time for three days per week (Tuesday, Wednesday, and Thursday). The successful candidate will be the first point of contact for visitors and staff, ensuring the smooth...

  • Administration Officer

    2 weeks ago

    Melbourne, Victoria, Australia InsureBuild Full time $40,000 - $60,000 per year

    Established in 1996, InsureBuild has been servicing the insurance industry for over 29 years, providing specialised insurance building repairs across Australia following an insurable event such as fire, flood, impact, storm and malicious damage.We have an opportunity for a Administration Officer to join our head office located in Heidelberg West. You will...

  • Office Administrator

    2 weeks ago

    Melbourne, Victoria, Australia EILBECK CRANES Full time $60,000 - $90,000 per year

    ABOUT THE COMPANYEilbeck Cranes' is a leading provider of high-quality crane systems and services. With over 118 years of experience, we are dedicated to delivering innovative solutions that meet the unique needs of our customers.Our team of experts is committed to maintaining the highest standards of quality, safety, and customer service.ABOUT THE...

  • Office Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Papillon Australia Pty Ltd Full time $65,000 - $70,000 per year

    Office Administrator – Entry-Level Opportunity with Career GrowthPapillon Australia Pty LtdKnoxfield, Melbourne VICFull-Time | $65,000 – $70,000 per year Immediate Start | Weekly PayLooking to kickstart your career in administration?Join a friendly, growing team at Papillon Australia Pty Ltd, where you'll receive full training and long-term career...

  • Administration Officer

    5 days ago

    Melbourne, Victoria, Australia Department of Education Full time $60,000 - $90,000 per year

    This role is Fixed Term - Part Time role 0.6 FTE until 08-AUG-2026About the DepartmentThe role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and...

  • Office Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Evve Group Full time $60,000 - $80,000 per year

    Office Administrator – Supportive, Organised & People-FocusedWe're looking for a driven and organised Office Administrator to join our dynamic team at Evve Group, based at our Mount Waverly office. This role is ideal for someone who thrives in a fast-paced environment, is proactive by nature, and takes pride in being the glue that holds the team together...

  • Office Administration

    2 weeks ago

    Melbourne, Victoria, Australia Sacca's Fine Foods Full time $45,000 - $65,000 per year

    Sacca's Fine Foods are a family-owned supermarket business and is well known for our fresh produce and great service to the community. We are in an exciting time of growth within the company, and we are expanding quickly. With new stores boasting, cafes, butcher, seafood, deli, groceries and fruit and vegetables. We're looking for a reliable and motivated...

  • Office Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Career Management Services Full time $70,000 - $80,000 per year

    Utilise your office administration and customer services experience.Good culture, room to grow, hybrid work opportunity.$70k to $80k inclusive of super, great culture.Are you seeking a role that enables you to develop your skills and career?We are looking for an office administration person, with good all round skills, working in the head office you will be...