operations administration asisstant

2 weeks ago

Melbourne, Victoria, Australia A2B Personnel Pty Ltd Full time $60,000 - $80,000 per year

A2B Personnel is an Aboriginal owned and controlled Labour Hire & Traffic Control company. Our team recruits and supports the highest calibre of Aboriginal & Torres Strait Islander skilled tradespeople, labourers, traffic controllers, and construction personnel for roles across Victorian Major Infrastructure projects.

The Administrative Assistant will provide high-level administrative and operational support to ensure the smooth running of the labour hire and traffic management divisions.

This role will work closely with the Traffic and Labour Hire Managers to deliver efficient, compliant, and professional workforce support.

Key responsibilities include:

  • Recruitment and onboarding of employees, including the collection, verification, and storage of all personal details and compliance documents (valid tickets, identification, certificates, registrations).
  • Manage the end-to-end onboarding of A2B Personnel's workforce. Ensuring all onboarding and induction processes are streamlined and meet company standards.
  • Maintaining and optimising the company's HR management software and document filing systems.
  • Supporting online inductions, data entry, and reporting for the operations team as required.
  • Complete all administrative requirements for the Operations Team, including data sharing, reporting.
  • Coordinate and support the Traffic and Labour Hire Managers with workforce placements.
  • Accurately complete project- and site-specific inductions using a variety of client induction portals.
  • Ensure compliance by maintaining clear, accurate, and accessible records of all HR administrative documents and employee files in CodeHouse and other relevant databases.
  • Consistently update and maintain the company's CRM to ensure accurate and current information is available for reporting, compliance, and operational efficiency.

Skills

  • High level of organisation skills is a MUST.
  • Ability to multi task and critical skill thinking
  • High level of computer literacy.
  • Experience using Microsoft & Google Applications in a business setting.
  • Attention to detail.
  • Work well both in a team environment and unsupervised.
  • Communicate effectively with remote working staff members.
  • Regular and consistent communication with Labour personnel & Traffic controllers
  • Effectively communicate with training organisations.
  • Time management and prioritise according to impact.

Education/Qualifications

  • Certificate in Administration, Human Resources, similar experience or qualification is desirable.
  • Mental Health First Aid Certification is desirable but not essential.

Experience

  • Ability to understand the demands of a labour hire and traffic business is highly desirable
  • Knowledge of recruitment and workplace health and safety policies and procedures
  • Experience in a similar position is highly desirable.
  • Experience working in a construction or labour hire environment or similar.
  • Fundamental and intermediate computer skills using programs including Microsoft office suite, online applications and recruitment databases.
  • Understanding of the employee life cycle for the Aboriginal and Torres Strait Islander Community

  • Security Operations and Engineering Manager

    4 days ago

    Melbourne, Victoria, Australia .au Domain Administration Ltd Full time $120,000 - $180,000 per year

    About the roleAre you passionate about cybersecurity and ready to lead a high-performing team? We're seeking a Security Operations and Engineering Manager to play a pivotal role in strengthening auDA's cybersecurity posture and ensuring the resilience of our information assets and the .au DNS. You'll lead technical security operations and engineering...

  • Project Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Cleanaway Operations Pty Ltd Full time $90,000 - $120,000 per year

    About UsJoin us at Cleanaway and contribute to making a sustainable future possible, together.We transform waste into resources and renewable energy.  When you start to think of waste as a resource, it opens a world of possibilities.As a high-growth, ASX-listed organisation with over 7500 employees, our goal is to be recognised by our customers as the most...

  • Operations Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Bascon Group Pty Ltd Full time $60,000 - $80,000 per year

    About BASCONBASCON is a leading EPCM and Infrastructure company, delivering innovative renewable energy and electrical solutions across Australia. With a strong track record in Solar, BESS, EV and infrastructure projects, we are committed to quality, safety, and customer satisfaction.We are seeking a motivated Operations Administrator to join our growing...

  • Maintenance Administration Support Officer

    4 days ago

    North Melbourne, Victoria, Australia Cleanaway Operations Pty Ltd Full time $60,000 - $80,000 per year

    About UsJoin us at Cleanaway and contribute to making a sustainable future possible, together.We transform waste into resources and renewable energy.  When you start to think of waste as a resource, it opens a world of possibilities.As a high growth, ASX listed organisation with over 10,000 employees, our goal is to be recognised by our customers as the...

  • Operations Administrator

    5 days ago

    South Melbourne, Victoria, Australia Sparkdefence Full time $60,000 - $80,000 per year

    OPERATIONS ADMINISTRATOR (Team Leader) Full-Time Position — South MelbourneAre you a highly organised and detail-driven administrator who thrives in a fast-paced environment? Do you take pride in your work, hold yourself accountable, work independently, and enjoy being part of a high-performing team that's always Striving for Better every day?If that...

  • Operations Support Administrator

    2 days ago

    Melbourne, Victoria, Australia Veralto Full time $60,000 - $100,000 per year

    The Operations Support Administrator plays a pivotal role in ensuring the smooth and efficient functioning of day-to-day business operations. This role supports procurement, contract administration, compliance, and general administrative functions across departments, contributing to the overall effectiveness of the Commercial Operations team.The Operations...

  • PM Operations Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Vellex Logistics Full time $45,000 - $75,000 per year

    Vellex Logistics is a diverse Australian owned family business offering freight distribution and warehousing services over more than 35 years. We strive to maintain our competitive edge in the industry and pride ourselves on our high levels of service, safety and corporate culture we are determined to maintain our competitive edge in the...

  • Operations Administration Officer

    2 weeks ago

    Melbourne, Victoria, Australia Strait Link Logistics Full time $60,000 - $80,000 per year

    About Strait LinkStrait Link has a proud history as a vital link in the supply chain between Tasmania and the Australian mainland. As an end-to-end logistics provider, everyday our people - on our vessels, at ports, at our depots and warehouses, and in our trucks and offices - play a vital role connecting Tasmanian businesses and communities.Through daily...

  • Operations Administration Officer

    2 weeks ago

    Melbourne, Victoria, Australia Mitchell Shire Council Full time $71,300 - $74,700 per year

    Mitchell Shire Council has embarked on Victoria's last great story of growth.Located just 40 minutes from Melbourne where the city meets the country, we're renowned for our scenic beauty that's rich in both history and heritage. We're home to a mix of beautiful natural landscapes, townships and emerging communities in some of Australia's fastest-growing...

  • People Operations Administrator

    2 weeks ago

    Melbourne, Victoria, Australia sportsbet Full time $90,000 - $120,000 per year

    About the RoleAs the People & Culture Operations Administrator, you'll play a vital role in supporting core HR processes and ensuring smooth operational delivery across the employee lifecycle. From managing employee data and documentation to supporting HR systems and projects, you'll be the go-to person for day-to-day People queries and...