Operations Administrator

1 day ago

South Melbourne, Victoria, Australia Sparkdefence Full time $60,000 - $80,000 per year
OPERATIONS ADMINISTRATOR (Team Leader) Full-Time Position — South Melbourne

Are you a highly organised and detail-driven administrator who thrives in a fast-paced environment?

Do you take pride in your work, hold yourself accountable, work independently, and enjoy being part of a high-performing team that's always Striving for Better every day?

If that sounds like you, Sparkdefence might be exactly where you belong.

We're currently seeking a full-time Operations Administrator to join our growing team in South Melbourne. This role plays a key part in supporting the day-to-day operations of our business — across financial administration, project support, and HR support.


THE ROLE

If you have experience in any of the following areas, we'd love to hear from you:

  • Managing accounts payable and receivable with accuracy and attention to detail — including preparing and processing invoices, purchase orders, and reconciliations.
  • Providing day-to-day administrative support for the operations and project teams.
  • Facilitating onboarding processes for new employees, ensuring compliance with company protocols.
  • Maintaining accurate financial and HR records.
  • Preparing reports and identifying opportunities for process improvement.
  • Communicating effectively across multiple teams and departments.
  • Demonstrating a strong work ethic, can-do attitude, and positive, team-oriented mindset.
  • Working under pressure and unsupervised with excellent time management and organisational skills.
  • Candidates must be Australian citizens or permanent residents with full working rights.

SKILLS & EXPERIENCE

To be successful in this role, you'll bring:

  • Minimum 3 years of experience in an administrative role within the construction industry.
  • Advanced Microsoft Excel skills (pivot tables, formulas, data analysis, reporting).
  • Proficiency in basic formulas and pivot tables to support data analysis and reporting requirements.
  • Experience using SimPro or other job management systems (preferred).
  • Strong understanding of accounting and reporting principles.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and meet deadlines.
  • High attention to detail and a proactive, problem-solving mindset.
  • Experience with employee onboarding and maintaining HR records (highly desirable).

ABOUT US

Sparkdefence is a trusted leader in electrical and electronic security solutions, proudly servicing commercial and construction clients across Melbourne.

We specialise in large-scale construction projects and deliver excellence in every aspect of our services. Our team operates across diverse sectors — including Data Centres, Distribution, Pharmaceuticals, Education, Aviation, Entertainment, and Correctional Facilities — consistently upholding the highest safety, compliance, and quality standards.

We foster a positive, high-performance culture built on collaboration, growth, and accountability. Together, we're Striving for Better every day.


REMUNERATION

Sparkdefence is an equal opportunity employer that treats all employees fairly and rewards performance.

Pay is based on experience and role, with rates consistently above industry averages.


CONTACT

Submit your application with your resume and cover letter.

No cover letter, no look in. We want people who take pride in how they show up — that starts with putting in the effort to tell us why you belong on the Sparkdefence Team.

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