Events and Office Coordinator

Are you a recent graduate ready to launch your career in events management? Maybe you're already experienced in hospitality functions and events and want to step into a new career path. Or perhaps you're simply the kind of person who loves keeping things running smoothly behind the scenes.

Bidfood Australia is seeking an Events & Office Co-Ordinator, based at our Sales & Innovation Hub in Collingwood, to manage events and keep the office operating seamlessly. This is an exciting opportunity to kick-start or advance your career in event management with one of Australia's leading foodservice distributors. You'll play a key role in supporting national events and ensuring our hubs are welcoming, professional and ready for action.

About the role

Reporting to the General Manager Marketing & Events, this position provides hands-on support to the National Sales team and internal managers at Bidfood's Sales & Innovation Hubs. You'll manage the event calendar, coordinate suppliers and attendees, and keep our hubs running like clockwork.

Your responsibilities will include:

• Managing the event calendar for our Melbourne and Sydney hubs
• Liaising with suppliers and customers to organise events
• Coordinating invites, attendee lists and stakeholder communications
• Looking after general housekeeping at the hubs, including ordering office supplies
• Organising the end-to-end process of industry trade shows and exhibitions
• Supporting the local admin team with ad-hoc tasks when required

About you

You're dynamic, organised and a natural people-person. You thrive when things are busy and you take pride in keeping all the moving parts under control. Whether you're just starting out or bringing years of hospitality experience with you, you're excited by the chance to step into a role where every day is different.

You're approachable and professional, the kind of person people turn to when something needs to get done. You enjoy working with others, but you're also self-driven and confident working independently when needed. Most of all, you love seeing events come together and knowing you had a hand in making them happen.

Skills and experience

To succeed in this role, you'll bring:

• A Police Clearance Certificate
• Event management or hospitality experience (conferences and trade shows highly regarded)
• Excellent communication skills and confidence dealing with suppliers and stakeholders
• Strong organisational skills and the ability to manage competing priorities
• A proactive, self-driven mindset with the ability to work both independently and as part of a team
• Aptitude for computer systems and the willingness to learn new platforms quickly
• Professional presentation and the ability to represent Bidfood confidently

About Gipps Street Social and Bidfood Support Services

This role is based at Gipps Street Social, our vibrant Collingwood office and function space that also houses Bidfood's National Sales Team. You'll be working alongside a friendly and supportive group of people in a venue designed for both work and events.

With flexible spaces, a commercial kitchen, a licensed bar and full AV facilities, Gipps Street Social hosts everything from team meetings to large-scale functions. It's a unique environment that blends hospitality and business, giving you the chance to be part of something dynamic and engaging.

Working in Support Services puts you at the centre of Bidfood's national operations. You'll connect with key teams across the business, see the impact of your work firsthand, and have clear pathways for career growth within a close-knit, well-supported unit.

About Bidfood

With over 2,500 employees across Bidfood's 50+ branches nationally, we're proud to offer a workplace where people feel supported, empowered and part of something bigger.

Working at Bidfood means variety, autonomy and the chance to build strong relationships with suppliers, reps and teammates who are passionate about what they do. You'll be backed by a stable, well-established company that values initiative, loyalty and care and encourages you to grow your career.

The extra perks

• Staff discounts on 6,000+ products
• Access to workforce development programs
• Corporate health plans and well-being benefits
• Employee Assistance Program (EAP) for you and your family
• Supportive team culture with room to grow

Ready to take the next step?

If this has got you thinking, we'd love to hear from you. Apply now via the button below and take the next step in your career with a team that's proud to support Australian foodservice.

Applications close:  Friday 21st November 2025

Please note only shortlisted candidates will be contacted