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Event Coordinator

2 weeks ago

Melbourne, Victoria, Australia The Inside Network Full time $60,000 - $80,000 per year

The Inside Network is a growing ecosystem of financial professionals focused on elevating the future of financial advice. Through our adviser community insiders, our national events calendar, and our media and consulting arms, we connect Australia's leading planners, consultants, and asset managers.

We run three streams of events - Investments, Practice Management, and Community. Designed to educate, inspire, and connect advisers with ideas that move the profession forward.

About the role:

The Event coordinator will execute and deliver The Inside Network's events under the direction of the Account Director – Events and management team, ensuring each supports strategic goals and makes a lasting impact.

Key Responsibilities

Event Coordination

  • Execute The Inside Network's extensive event program, splitting responsibility with other event managers.
  • Manage onsite event logistics.
  • Support account directors to manage the delivery and execution of all sponsorship inclusions for events.
  • Undertake ad hoc project-based work to improve event process or services.
  • Manage weekly internal event and content WIPS with relevant stakeholders.
  • Assist with delegate communications and logistics.
  • Prepare key event materials such as run sheets, speaker briefs, agendas, and delegate instructions.
  • Direct setup on event days, coordinate suppliers, troubleshoot issues, and ensure seamless delivery.

Stakeholder & Supplier Management

  • Build and maintain strong relationships with suppliers, speakers, and partners.
  • Liaise with internal stakeholders to ensure expectations are clear and deliverables are met.
  • Oversee deadlines for suppliers and service providers, ensuring timely delivery.
  • Communications & Branding
  • Coordinate with marketing and design teams to ensure all event communications are accurate, timely, and aligned with brand standards.
  • Manage stakeholder messaging, including speaker coordination and event agenda distribution.

Skills & Experience

  • Proven experience managing complex, multi-stage events an advantage.
  • Exceptional organisational skills and ability to adapt under pressure.
  • Proficiency with Salesforce, , Cvent, or similar tools.
  • Excellent written and verbal communication skills.

Behaviours

  • Must be positive, enthusiastic and capable of handling a fast-paced environment
  • Use appropriate systems and processes to manage workflows efficiently.
  • Resolve problems in a timely manner, escalating where required.
  • Demonstrate strong organisational and time management skills.
  • Maintain professionalism and clear communication in all interactions.

Personal Expectations

  • Support leadership decisions and contribute suggestions to enhance the organisation.
  • Maintain a positive, collaborative attitude and respect the perspectives of others.
  • Share knowledge openly and assist colleagues as needed.
  • Participate in performance reviews and embrace feedback.

What The Inside Network offers:

  • A fast-paced, entrepreneurial workplace that values fresh ideas, creative thinking, and the initiative to drive change
  • Access to a collaborative and supportive team culture, where your professional growth is encouraged and celebrated.
  • A competitive base salary
  • Opportunities to travel across Australia