Event Coordinator

7 days ago

Melbourne, Victoria, Australia Stocks On Location Full time $90,000 - $120,000 per year

About
Stocks on Location
(SOL):

Stocks on Location is a privately owned Australian premium investor access platform

connecting companies with sophisticated investors through exclusive events held at

iconic destinations across Australia and globally. Our curated investor events bring

together ASX-listed CEOs, Chairs, boards, and executive teams with investors,

advisors, family offices, and private equity decision-makers.

We're looking for a professional, detail-oriented Project Manager to join our team on

a
6-month contract
to oversee the next three SOL events and assist in planning for

the year ahead.

The Event Co-ordinator / Project Manager will be responsible for the end-to-end planning, execution, and

follow-up of SOL's high-value investor events. This includes managing logistics,

marketing collateral, sponsor/CEO engagement, and ensuring a seamless event-day

experience. The ideal candidate has financial services industry experience,

outstanding organisational skills, and the ability to operate with a high degree of

professionalism and flexibility.

Key Responsibilities

Event Planning & Delivery

 Coordinate pre-event planning, run sheets, venue logistics, and on-the-ground

execution.

 Oversee event materials, including brochures, name tags, signage, banners,

and presentation decks.

 Manage production timelines with designers, printers, and vendors.

 Ensure all presentations are collected, formatted, and ready prior to each

event.

Stakeholder Management

 Liaise with ASX CEOs, sponsors, and investor attendees.

 Manage invitations, ticketing, and confirmations.

 Ensure high-touch communication with presenters, sponsors, and VIP

attendees.

Marketing & Communications

 Oversee creation of event brochures, sponsor materials, and social media

posts.

 Secure approvals on marketing collateral before distribution.

 Manage Google Drive repository of event resources for internal and external

access.

Post-Event Follow-Up

 Ensure social media highlights and presenter images are shared.

 Coordinate thank-you notes, testimonials, and expressions of interest for

future events.

 Provide insights and recommendations for continuous event improvement.

Key Skills & Experience

 Proven project management or event management experience, ideally in

financial services or corporate events.

 Strong stakeholder management with C-level executives, sponsors, and

investors.

 Exceptional organisational skills, with the ability to manage multiple moving

parts and deadlines.

 Strong communication skills (written and verbal).

 Ability to work flexibly – part remote, part onsite, depending on event needs.

 High level of professionalism, with experience in confidential and sensitive

environments.

What We Offer

 6-month contract with potential extension.

 Competitive contract rate (negotiable).

 Flexible working arrangements (Sydney/Melbourne base preferred).

 Exposure to high-level financial services networks and investor events.

 The opportunity to deliver premium events that foster genuine, high-value

connections.

To apply, please send your CV and a short cover letter outlining relevant experience

in project or event management within financial services, to or call Jason on

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