Contract Administrator

About Us

Talent Cleaner Pty Ltd is a dynamic and growing organisation committed to excellence in cleaning services with expertise in commercial cleaning, residential cleaning and contractor management with over 10 years of across Sydney and Newcastle. With a focus on innovation, compliance, and efficiency, we are proud to deliver high-quality service solutions across New South Wales.

About the role:

Due to our current workload, we are currently seeking an experienced and highly motivated Contractor Administrator to join our team in Newcastle. This position plays a critical role in managing contract and ensuring smooth operations across our clients and contractor network. As a Contract Administrator, you will work directly with the Director focusing on the administration management of the whole processes involved in contractual and financial of the sale. Communication and co-ordination with clients, suppliers and contractors, will be a major part of this role.

The role requires you to take part in the management and communication with the Client, Subcontractors, suppliers and director. This role will involve the following duties but not limited to:

Key Responsibilities:

· Administering contracts in accordance with approved Contract Management Plans and procedures and updating contract details to maintain the integrity of contract information.

· Proactively identifying and managing contract risks to meet the organisation's obligation and achieve planned contract outcomes.

· Managing variations, progress of work, and payment schedules

· Developing, reviewing and maintaining standardised contract templates and operational processes

· Negotiating, reviewing and updating existing contract terms with internal and external business partners.

· Explaining contract terms and conditions to related parties to ensure understanding and compliance with company standards.

· Supporting service delivery to ensure timelines, quality, and compliance are met.

· Maintaining accurate and up-to-date contract documentation and registers.

· Ensure all contracts comply with legal and regulatory requirements.

· Build and maintain strong relationships with clients to ensure their needs are met and exceeded.

· Ensure all cleaning contracts are completed on time and within the allocated budget.

· Ensure adherence to health and safety regulations, maintaining proper documentation for all cleaning activities.

· Preparing, reviewing, and negotiating contracts

What we're looking for

· Hold relevant qualifications in project / accurate and up-to-date contract management or business administration.

· Proven experience managing the end-to-end lifecycle of contracts

· Strong negotiation, analytical, and risk management skills

· Excellent communication and interpersonal skills

· High level of attention to detail and accuracy in documentation

· Ability to work independently and collaboratively in a fast-paced environment

· A positive and driven personality

· Broad residential and commercial understanding

· Knowledge of ZenMaid and Xero platform

Other details:

Job Type: Full Time, Permanent

Salary: AUD 76,515 per year, plus superannuation

Why Join Talent Cleaner?

• Competitive salary aligned with market standards and TSMIT guidelines
• Opportunity to be sponsored under a Temporary Skill Shortage (TSS) visa
• Stable and secure job opportunity
• Be part of a supportive and collaborative team environment
• Career growth opportunities in a growing and innovative company

How to Apply

To express your interest in this opportunity, please send your resume and cover letter to with the subject line: Contractor Administrator.

Please note that only short-listed candidates will be contacted, and your application will be treated confidentially.

For more information about our company, visit:

Job Types: Full-time, Permanent

Pay: $76,515.00 per year

Education:

• Graduate Certificate / Graduate Diploma (Preferred)

Experience:

• Contractor Administrator: 3 years (Required)

Work Authorisation:

• Australia (Required)

Location:

• Newcastle West, NSW (Required)