Bookkeeper/Office Manager – Fashion Brand

1 day ago


Surry Hills, New South Wales, Australia MOSS & SPY Full time $60,000 - $80,000 per year
The opportunity

We are looking for an experienced bookkeeper who can also support general office management to join the team at our Australian designed and manufactured fashion business based in Sydney's Eastern Suburbs.

The position could be either full time or permanent part-time on agreed hours for the right person.

This role is perfect for a highly organised person who can handle routine book-keeping with ease and can support the broader office management of a growing, medium sized business.

  • You will work directly with senior management to keep all accounts up to date, identify issues before they arise and prepare regular reporting statements.
  • You will also support the business operations of a small, enthusiastic team committed to growing our manufacturing, retail, wholesale and online operations.
  • This is a long-term role, so please only apply if you currently have unrestricted rights to work in Australia.
  • You will also need to be qualified in bookkeeping and experienced with Xero and payroll management to be considered for the position.
Who are we?

MOSS & SPY is a leading Australian designer label setting exciting new standards for high end women's fashion. Our sophisticated designs and high quality fabrics offer discerning women a real alternative to European designer brands. )

We manage production and operations from our head office & warehouse in Surry Hills in Sydney.  We have stores in Sydney and Melbourne as well as national distribution through David Jones and selected boutiques in Australia and New Zealand, as well as a rapidly-growing online and social media following.

Who are you?

Experienced and qualified:  You have experience with the financial management of a medium-sized business, including highly developed skills in book-keeping and financial reporting.  You have attained at least a Cert IV in booking or relevant accounting qualifications.

Technical skills:  You are familiar with Xero and you are skilled at using Excel to create reports including using linked sheets, formulas and macros.   You should also be familiar with the ecommerce platform Shopify and have had some experience with production management systems so you can easily understand and operate our integration with our Sync garment management software and financial integration through the A2X platform.

Good communicator: As the point of contact on financial management, you are a good communicator, both with the team at head office and in our stores as well as with our customers and suppliers.  You can explain financial processes including payroll simply to help answer questions from our team.  You are comfortable chasing up late payments and you can judge when to solve an issue with a conversation or phone call or with a written response.

Interest in fashion production and management: You will be interested in the process of fashion production and management and be interested in becoming experienced in and supporting our fashion production management software and processes.

What is the role?

Accurately manage transactions in XERO and integrated business software:  You will ensure book-keeping in Xero is accurate and up-to-date.  This will involve managing transactions generated by the integrations with Shopify (through A2X) and our production management software (Sync) as well as manual book-keeping entry as required.

Reconciliation and accounts receivable and payable: You willmatch all payments and receipts with bank feeds, identifying any mismatches with the chart of accounts and work with senior managers to resolve any reconciliation issues.  This will include maintaining up-to-date entry and reporting on accounts receivable and payable and anticipating any issues that may affect cash flow.

Payroll:  You will manage fortnightly payroll for permanent and casual employees, using our online rostering system and Xero payroll, including accurate allocations and payment of penalty rates and superannuation.

BAS, PAYG, Tax: You will use Xero to monitor expected BAS and PAYG liabilities, and accurately prepare, lodge and pay our obligations by due dates.  You have a fundamental understanding of tax requirements and will liaise with our external accountant to resolve more complex questions.

Reporting:  You will be confident about managing the completeness and accuracy of month-end reporting, including timely completion of all electronic and cash transactions, including cash balances in store.  This will include analysing comparative P&L and Balance Sheet reports and offering clear summaries and recommendations to senior management.

Office admin and management: You will support the office admin and management functions across the business, particularly in relation to production, inventory and stock management.

Trust and risk management:You will handlefinancial information with absolute discretion and you will proactively identify financial risks through internal controls and regular audit checks on expenses.

Financial process improvement: You will work with senior managers to contribute to the development of processes and tools to improve business efficiency and profitability across the business.

What are the benefits?

Established and vibrant fashion brand: You will be part of a dynamic and creative fashion brand and work directly with the teams responsible for all aspects of the business from the head designer through to production, wholesale, retail and ecommerce.  You will be a central part of a talented, energetic and positive team.

Work/life balance: The position requires you to work on-site, but we are open to either a full-time or permanent part-time arrangement with agreed flexible hours.

Central location: You will be working at our head office in Surry Hills which is a few minutes' walk from Central Station in one of Sydney's most popular inner-city locations.

How to apply

Apply with your CV which describes your skills, qualifications and experience and your right to work in Australia.

  • We will give first preference to applicants who also include a covering letter describing what you believe are you major selling points for the position.
  • Please use the Seek application process and do not send our application direct.


  • Surry Hills, New South Wales, Australia MOSS & SPY Full time $60,000 - $90,000 per year

    THE OPPORTUNITYWe are looking for an experienced bookkeeper / office manager to join the team at our Australian designed and manufactured fashion business based in Sydney's Eastern Suburbs. The position could be either full time or permanent part-time for the right person.This role is perfect for a highly organised person who can handle routine book-keeping...


  • Surry Hills, New South Wales, Australia QQ Fashions Full time $60,000 per year

    About UsQQ fashion is an Australian based importer, manufacturer and wholesaler of quality lady's garments, proudly producing locally designed clothing under our well known labels such as Filo, Silverwishes, Willow & tree, Fria to name a few.The RoleWe are seeking an Administration Assistant to join our team on a casual basis (3-5 days per week, 8 hours per...


  • Surry Hills, New South Wales, Australia Selfie Leslie Full time $90,000 - $120,000 per year

    Senior Fashion Designer--Fast FashionSelfie Leslie/Jo Jo Fashion ), is a fashion-forward, highly reputable brand that is rapidly establishing a strong global presence, meaning that your designs will be showcased internationally. We are on the lookout for someone with fresh perspectives and unique talent to join our ever-growing team. Our demographic is women...


  • Surry Hills, New South Wales, Australia Cue Clothing Co. Full time $120,000 - $180,000 per year

    Ready to lead the digital growth of two iconic Australian fashion brands?We're seeking a Senior eCommerce Manager to join us for 14 months as a parental leave cover to lead the online evolution of CUE and Veronika Maine – two iconic brands synonymous with exceptional design, masterful tailoring, and contemporary Australian fashion excellence.This is a...


  • Surry Hills, New South Wales, Australia QQ Fashions Full time $50,000 - $70,000 per year

    About UsQQ fashion is an Australian based importer, manufacturer and wholesaler of quality lady's garments, proudly producing locally designed clothing under our well known labels such as Filo, Silverwishes, Willow & tree, Fria to name a few.The RoleWe are seeking an Administration Assistant to join our team on a casual basis (3-5 days per week, 8 hours per...

  • Part-Time Bookkeeper

    2 weeks ago


    Gregory Hills, New South Wales, Australia Ashmont Homes Full time $45,000 - $60,000 per year

    About UsAshmont Homes is a growing, award-winning custom home builder based in Gregory Hills NSW. As we continue to grow, we're looking for a skilled Part-Time Bookkeeper to keep our finances in order and running smoothly, to assist with informed decision-making.About the RoleIn this role, you will:Prepare Client Invoices and ensure timely payments, working...


  • Surry Hills, New South Wales, Australia Brown-Forman Full time $80,000 - $120,000 per year

    Quote from Hiring ManagerAs a Senior Brand Manager at Brown-Forman, you will have the opportunity to shape the future of iconic brands. You'll be at the forefront of developing strategies that resonate with our consumers and work closely with cross-functional teams to drive brand growth. Your leadership and strategic insight will play a pivotal role in...


  • Surry Hills, New South Wales, Australia Pinnacle Drinks Full time $90,000 - $120,000 per year

    Company DescriptionEstablished in 2012, Pinnacle Drinks exclusively partners with winemakers, growers, brewers and distillers to deliver some of the world's leading brands across the wine, beer and spirits categories.We are proud to be part of the Endeavour Group – Australia's leading retail drinks and hospitality business united around the common purpose...


  • Surry Hills, New South Wales, Australia TSHR - Trak and Scarlett Full time $90,000 - $120,000 per year

    Senior Buyer / Merchandiser - SydneyAbout The Brand: We are a leading online women's fashion boutique, delivering on-trend, stylish collections to a global audience. Since 2016, we've been at the forefront of fast fashion, expanding rapidly across Australia and the US. With a full-service model spanning design, production, wholesale, and retail, we've built...


  • Adelaide Hills, South Australia Kinney Full time $40,000 - $60,000 per year

    Kinney is an Australian women's fashion brand that creates timeless pieces with easy wear and casual luxury in mind. Today Kinney are stocked in over 80+ retailers across Australia and New Zealand with USA expansion plans for 2026.Our office is based in Stirling in the beautiful Adelaide hills.Position OverviewWe are looking for a reliable all-rounder to...