Bookkeeper / Office Manager

THE OPPORTUNITY

We are looking for an experienced bookkeeper / office manager to join the team at our Australian designed and manufactured fashion business based in Sydney's Eastern Suburbs. The position could be either full time or permanent part-time for the right person.

This role is perfect for a highly organised person who can handle routine book-keeping with ease and can support the broader office management of a growing, medium sized business.

• You will work directly with senior management to keep all accounts up to date, identify issues before they arise and prepare regular reporting statements.
• You will also support the business operations of a small, enthusiastic team committed to growing our manufacturing, retail, wholesale and online operations.

WHO ARE WE?

MOSS & SPY is a leading Australian designer label setting exciting new standards for high end women's fashion. Our sophisticated designs and high quality fabrics offer discerning women a real alternative to European designer brands. )

We manage production and operations from our head office & warehouse in Surry Hills in Sydney. We have stores in Sydney and Melbourne as well as national distribution through David Jones and selected boutiques in Australia and New Zealand, as well as a rapidly-growing online and social media following.

WHO ARE YOU?

Experienced and qualified:
 You have experience with the financial management of a medium-sized business, including highly developed skills in book-keeping and financial reporting. You have attained at least a Cert IV in booking or relevant accounting qualifications.

Technical skills:
 You are familiar with Xero and you are skilled at using Excel to create reports including using linked sheets, formulas and macros.  You are also familiar with the ecommerce platform Shopify and have had some experience with production management systems so you can easily understand and operate our integration with our Sync garment management software and financial integration through the A2X platform.

Good communicator:
 As the point of contact on financial management, you are a good communicator, both with the team at head office and in our stores as well as with our customers and suppliers. You can explain financial processes including payroll simply to help answer questions from our team. You are comfortable chasing up late payments and you can judge when to solve an issue with a conversation or phone call or with a written response.

Interest in fashion production:
You will be interested in the process of fashion production and be interested in becoming experienced in and supporting our fashion production management software and processes.

WHAT IS THE ROLE?

Accurately manage transactions in XERO and integrated business software:
 You will ensure book-keeping in Xero is accurate and up-to-date. This will involve managing transactions generated by the integrations with Shopify (through A2X) and our production management software (Sync) as well as manual book-keeping entry as required.

Reconciliation and accounts receivable and payable:
You will
match all payments and receipts with bank feeds, identifying any mismatches with the chart of accounts and work with senior managers to resolve any reconciliation issues. This will include maintaining up-to-date entry and reporting on accounts receivable and payable and anticipating any issues that may affect cash flow.

Payroll:
 You will manage fortnightly payroll for permanent and casual employees, using our online rostering system and Xero payroll, including accurate allocations and payment of penalty rates and superannuation.

BAS, PAYG, Tax:
 You will use Xero to monitor expected BAS and PAYG liabilities, and accurately prepare, lodge and pay our obligations by due dates. You have a fundamental understanding of tax requirements and will liaise with our external accountant to resolve more complex questions.

Reporting:
  You will be confident about managing the completeness and accuracy of month-end reporting, including timely completion of all electronic and cash transactions, including cash balances in store. This will include analysing comparative P&L and Balance Sheet reports and offering clear summaries and recommendations to senior management.

Office admin and management:
 You will support the office admin and management functions across the business, particularly in relation to production, inventory and stock management.

Trust and risk management:
You will handle
financial information with absolute discretion and you will proactively identify financial risks through internal controls and regular audit checks on expenses.

Financial process improvement:
 You will work with senior managers to contribute to the development of processes and tools to improve business efficiency and profitability across the business.

WHAT ARE THE BENEFITS?

Established and vibrant fashion brand:
 You will be part of a dynamic and creative fashion brand and work directly with the teams responsible for all aspects of the business from the head designer through to production, wholesale, retail and ecommerce. You will be a central part of a talented, energetic and positive team.

Work/life balance:
The position requires you to work on-site, but we are open to either a full-time or permanent part-time arrangement with agreed flexible hours.

Central location:
 You will be working at our head office in Surry Hills which is a few minutes' walk from Central Station in one of Sydney's most popular inner-city locations.

How to apply

Apply with your CV which describes your skills, qualifications and experience and your right to work in Australia.

• We will give first preference to applicants who also include a covering letter describing what you believe are you major selling points for the position.