Purchasing & Payables Coordinator

2 days ago

Malaga, Western Australia RSPCA WA Full time
About Us

RSPCA WA has been the leading voice for animal welfare since 1892. As a not-for-profit organisation, we work with government, industry, and the community to improve the lives of animals. Our values—Responsible, Safe, Professional, Compassionate, and Accepting—guide everything we do.

About The Role

The Purchasing & Payables Coordinator supports the Finance & Shared Services team by ensuring accurate entry of supplier invoices, timely payment of creditors, and effective control of accounts payable. The role also handles credit card reconciliations, job costing reports, and provides general finance support as required.

Key Responsibilities

  • Perform the day-to-day processing of accounts payable transactions, ensuring invoices have corresponding approved purchase orders and are entered in a timely manner.
  • Enter and reconcile company credit card statements weekly, charge expenses to the correct accounts and cost centres, and manage payment runs including EFT bank files, BPAY, and cheques.
  • Maintain accounting ledgers by verifying and posting transactions, keep accurate filing systems to comply with audit requirements, and manage supplier creation, maintenance, and liaison.
  • Manage petty cash including disbursing funds with proper approvals, maintaining accurate records, and completing monthly reconciliations.
  • Process employee reimbursements by verifying expense claims and advance requests in line with approvals.
  • Conduct supplier cost comparisons and coordinate procurement activities across business units.
  • Manage the ordering of stationery, amenities, printing, and other operational supplies.
  • Prepare expense analyses and provide timely reporting to relevant staff.
  • Report prosecution costings related to court proceedings in liaison with legal team.
  • ​Provide general finance support to ensure effective and efficient office operation.
  • Collaborate with the Finance team to ensure timely and accurate financial reporting, applying a sound understanding of accounting principles and systems.

What We're Looking For

  • Experience in processing accounts payable and general ledger transactions within a GST-compliant environment.
  • Strong understanding of basic accounting principles and financial processes.
  • Proficient in Microsoft Excel and Word, with accurate data entry skills and experience using financial databases.

Desirable

  • Experience in a not-for-profit or community-focused organisation.

Why Join Us?

Be part of a purpose-driven organisation making a real impact.

Work in a supportive, values-led team environment.

Enjoy meaningful work that connects with the community and helps animals in need.

Ready to apply?

If this sounds like you, don't wait—click Apply Now to submit your resume and a short cover letter (compulsory). Help us speak up for those who can't speak for themselves.

Inclusive

RSPCA WA celebrates and accepts differences, aiming to create a diverse workforce where all individuals are treated with dignity and respect. We believe recognising the value of each individual and combating prejudice, stereotyping, and harassment is in the best interest of RSPCA WA and its employees.

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